ROLES AND RESPONSIBILITIES
Main purpose of the department:
The Project Management department is responsible for the successful technical project business development and safe
implementation of the Company's projects, from bid preparation to handover of completed assets to the Asset
Management team.
The Project Management team is composed of different profiles respectively in charge of the following:
Technical Leaders and Procurement Leaders provide the following services as part of a project team during the project
business development phase:
- Leading the procurement and technical development of renewable energy projects across sub-Saharan Africa, in a
variety of project roles
- Supporting the business development teams in preparing bids for renewable energy opportunities in coordinating
and providing all necessary industrial and commercial inputs,
- Advising on suitable project procurement strategies in consultation with the development and engineering teams,
- Advising bid/business development teams on suitable construction budgets,
- Negotiating and concluding key project documents (PPA, IA), construction and operational contracts,
- Interfacing, collaborating or negotiating with various project stakeholders (LTA, Insurers, Lenders, OE, Contractors,
IPPO, partners, EDF R corporate, etc…)
- Advising other departments on project implementation related topics.
Project Managers, Programme Managers and EPC Directors are involved during the implementation phase and provide
the following services:
- Transition involvement with Development between Preferred Bidder and Financial Close (between Milestones M3
and M4).
- Project management during:
o Early Works activities
o Construction execution phase
- Overall execution responsibility from Financial Close (or Investment Decision as applicable) from Milestone M4 to
Milestone M5.
- Transfer of responsibility to Asset Management at the end of the implementation phase
- Support Asset Management during the warranty/ defects notification periods.
The team applies EDF Renewables' framework for Excellence in Project Implementation and Construction (EPIC), which is
aligned to the international Project Management Institute Project Management Body of Knowledge.
Key responsibilities:
The Project Manager shall be responsible for the overall execution of the engineering, procurement, construction and
commissioning of the project from the start of the Implementation phase to the handover to the Asset Management. This
phase may include early works prior to project effective financial close.
The Project Manager is responsible for safely delivering the project in time, budget and quality. For that objective, its
role comprises of, inter alia:
1. Execution environment
- Follow the guidelines and prescribed structures as outlined by the management procedures.
- Provide continuous input towards improvement and optimisation of the procedures.
- Successfully implement the management procedures throughout the preparation and execution phases of the Project
2. Manage Structuring Phase of projects
- Ensure to establish a strong and efficient management team for the execution phase.
- Prepare the project charter with the project CEO of the project company
- Coordinate and manage project team.
- Ensure the structuring phase are executed effectively by identifying and managing all required activities.
- Establish a realistic, effective, and robust Project Management Plan
- Control all structuring phase costs and ensure that expenditure remain within the set thresholds.
- Implement all necessary project management tools and ensure full readiness before project financial close.
- Efficient management of resources ensuring deliverables are achieved on time.
- Establish a lean management structure for the execution phase, both effective and cost effective.
- Responsible to ensure a successful structuring phase.
- Ensure the timely delivery of project management documents.
- Optimise the project budget.
- If needed by the development team provide support and assist in negotiations with Suppliers and Contractors.
- Advise and support the development team in setting up supplier contracts which does not expose the project
to risks, specifically quality and costs
3. Manage, monitor and report delivery/execution phase
- Responsible to manage the entire scope of the project and successful delivery of the project; safely, within
budget, in time and with expected contracted quality.
- Manage the entire project team, ensuring to resource optimization.
- Manage all project costs during execution.
- Ensure successful completion of the execution phase, and delivery to the Operation & Maintenance division
within the planned timelines.
- Ensure accurate and continuous reporting of project progress to key stakeholders.
- Ensure effective contracts management of suppliers and service providers during execution.
- Ensure Compliance with contractual obligations and provisions set in the PPA, Implementation Agreement, BQ,
SBA, EPC Contract and other Project documents.
- Identify contract breaches and manage project risks.
- Manage administration and close out of contracts.
- Manage the Company's contractual risk and ensure that risk status contractually is monitored and closed out
progressively.
- Ensure that the project teams and contractors employ due diligence with the terms, conditions, rights and
obligations of the contract.
- Conduct meetings and manage all the stakeholders concerning the project.
- Establish and update all records of correspondence related to contract activities.
- Ensure the subcontractors adherence to project processes and procedures.
- Prepare contract change notices, monitor contract performance, including the reporting and status of
contractor deliverables.
- Seeking approvals timeously from the SPV in relation to the contract variations
- Receive, assess, and administrate all project related claims and variations, including milestone payments.
- Lead contract negotiations, commercially and contractually for any claims arising from contractors
- Continuously evaluate project KPI's to ensure positive project performance and identify early risks related to
the schedule and budget overruns.
- Ensure high standards for HSE, Quality, Environmental and CSR.
Health and Safety Responsibilities:
- Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of
their employees, those under their control, and those who might be affected by the work undertaken, i.e.,
public, visitors and employees of other organizations. This includes ensuring risk assessments are conducted and
mitigation measures are clearly communicated and understood by individuals. Managers must also ensure that
individuals have the necessary understanding, competence, and application of requirements to work safely and
without harming the environment.
- This position will carry the 4.1 appointment under mine health and safety or the 16.2 appointment under OSH
act with the associated legal liabilities.
- Employees are responsible for ensuring they fully understand the health and safety risks involved in their work
activities and their responsibility to apply the controls needed to manage those risks to acceptable levels.
Similarly, where work activities can have an adverse impact upon the environment, and particularly where there
are legal requirements, employees are responsible for understanding those impacts and the controls they must
ensure are applied.
REPORTING RELATIONSHIPS
The position reports directly into:
Project Director, Project CEO
The position reports functionally into:
Head of Project Management
QUALIFICATIONS AND CERTIFICATIONS
Must-have Qualifications and certifications:
- Degree or equivalent in Construction Management or Engineering
- Tertiary qualification in Project Management
Preferred Qualifications and certifications:
- PMP accreditation
- SACPCMP Registered as Pr.CPM Pr.Eng, CEng or similar registrations
- FIDIC or NEC Contract knowledge
- Experience and training in Mine Health and Safety.
- Legal liability training
RELEVANT EXPERIENCES
Must-have years of industry experiences:
At least 10 years experience with large scale construction projects.
This includes the following:
- At least 5 years management experience in large scale construction projects
- At least 2 years' experience managing renewable energy construction project as Project Manager during a
construction phase
- Management of all construction aspects, electrical, mechanical and civil engineering work.
- Knowledge of Eskom processes, RETEC and Self build agreements
Preferred years of industry experiences:
- Solar construction seating on IPP client side
- Wind on-shore construction experience seating on IPP client side
- Exposure to High Voltage Networks and Sub-Stations in South Africa
COMPETENCIES
Technical competencies:
- Sound technical knowledge of renewables project technology
- Excellent track record of managing large scale renewable energy and construction Projects
- Accredited training for FIDIC and NEC Contracts along with sound knowledge of contracts related to energy
generation projects.
- Sound experience in contract management of contracts related to energy generation projects.
- Good understanding of Utility interfaces and stakeholders during project construction
- Excellent knowledge of structuring process flows
- Excellent knowledge of MS Office and IT
Behavioral competencies:
- Independent and self-dependent working
- Assertiveness and organisational skills
- High energy level and motivation
- Pro-active and initiative-taking
- Good at building relationships and trust, good judgement skills and high integrity
- Excellent report writing skills
- High level of entrepreneurship
- Analytical thinking and strong negotiation skills
- Adaptable to matrix, functional and projectized organizations
- Process driven
- Results driven
- Willingness to travel to site and other manufacturing facilities as required for the Project.
- Good communication skills, convincing personality, customer and goal oriented
Leadership competencies, if applicable:
- Strong team leadership and team builder with excellent managerial skills and multicultural awareness and
intercultural competence
The role will require regular travel to the company's construction sites in South Africa, with possible travel across sub-
Saharan Africa in future. Therefore, Willingness to travel and a valid driver's license is required, 4 x 4 Driver Competency is
recommended. The Candidate should be willing to spend prolonged periods on site as required by the Project.
Excellent communication skills in both oral and written English; additional local language skills are an advantage. Other
languages skills like Spanish, German, French are an advantage as well.
