Responsibilities:
Responsibilities include but not limited to:
Debtors Management:
- Supervise the accounts receivable process, ensuring accurate and timely invoicing.
- Monitor and analyse customer credit limits, making recommendations for adjustments as needed.
- Implement and enforce collection procedures to minimize overdue accounts.
- Collaborate with sales and customer service teams to resolve billing discrepancies and address customer inquiries.
Creditors Management:
- Oversee the accounts payable function, managing vendor relationships and payment terms.
- Review and approve vendor invoices for accuracy and compliance with company policies.
- Negotiate favourable payment terms with suppliers and maintain positive vendor relationships.
- Coordinate with procurement and other departments to resolve any discrepancies in invoicing.
Cashbook Management:
- Maintain and reconcile the company''''s cashbook on a regular basis.
- Record all cash transactions accurately, including receipts and disbursements.
- Monitor bank statements and reconcile discrepancies promptly.
- Investigate and resolve any discrepancies between the company''''s records and bank statements.
- Maintain a thorough understanding of all bank transactions, including fees and interest.
Record Keeping:
- Establish and maintain a systematic record-keeping system for financial transactions.
- Ensure all financial documents, including invoices, receipts, and statements, are properly filed.
- Implement digital record-keeping solutions to enhance efficiency and reduce paper-based processes.
- Facilitate document retrieval for audits and inquiries in a timely manner.
Expense Management:
- Oversee the processing of employee expense reports, ensuring compliance with company policies.
- Review and approve expense reimbursements, identifying any irregularities.
- Provide guidance on cost-saving measures and expense control to department heads.
- Monitor and analyse expense trends to identify areas for improvement.
Petty Cash Management:
- Maintain a petty cash fund with proper controls in place.
- Monitor petty cash disbursements and ensure appropriate documentation for all expenditures.
- Replenish petty cash as needed, following established approval processes.
Record Retention and Compliance:
- Ensure compliance with legal and regulatory requirements related to record retention.
- Develop and enforce policies for the secure storage and disposal of financial records.
Collaborate with legal and compliance teams to address any emerging regulatory changes.
Financial Reporting Support:
- Provide accurate and timely data to support the preparation of financial reports.
- Collaborate with the senior leadership team to present financial information for decision-making.
- Ensure that financial records are well-organized and readily accessible for internal and external reporting requirements.
Tax Compliance:
- Ensure timely and accurate preparation and filing of all corporate tax returns.
- Stay informed about changes in tax laws and regulations that may impact the company.
- Collaborate with external tax advisors to optimize the company''''s tax position.
Internal Controls:
- Develop and maintain effective internal control procedures to safeguard company assets.
- Regularly assess the effectiveness of internal controls and make enhancements as necessary.
- Ensure compliance with internal control policies and procedures.
Audit Support:
- Prepare audit schedules and provide necessary documentation to support audit assertions.
- Address audit findings promptly and implement corrective actions as required.
Financial Systems and Software:
- Oversee the implementation and maintenance of accounting software systems.
- Collaborate with IT to ensure the integrity and security of financial data.
Regulatory Compliance:
- Stay current on changes in accounting standards and regulations.
- Ensure compliance with all financial reporting requirements imposed by regulatory bodies.
- Develop and maintain a strong understanding of industry-specific regulations.
Financial Policies and Procedures:
- Develop and update financial policies and procedures to reflect best practices.
- Communicate changes in policies to the team and ensure adherence.
- Conduct periodic reviews to assess the effectiveness of financial policies.
Team Management:
- Lead and mentor a team of 3 bookkeepers, fostering a collaborative and high-performing work environment.
- Delegate tasks effectively, ensuring the timely and accurate completion of accounting functions.
- Conduct regular performance evaluations and provide constructive feedback to team members.
Process Improvement:
- Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
- Evaluate and optimize internal controls to safeguard company assets and ensure compliance.
- Stay informed about changes in accounting regulations and standards, adapting processes accordingly.
Desired Experience & Qualification:
- Bachelors degree in accounting, Finance, or a related field; CPA designation preferred.
- Proven experience as a Senior Accountant or in a similar leadership role.
- Strong knowledge of generally accepted accounting principles (GAAP) and regulatory compliance.
- Excellent analytical, organizational, and communication skills.
- Proficient in accounting software and Microsoft Office Suite.
- Previous experience managing a team is a significant asset.
