HERTEX FABRICS is a leading supplier of high-quality fabrics, rugs, wallpaper and homeware for both the local and international market. What started in 1987 as a humble Cape Town showroom and has since grown into 15 showrooms nationwide, with more on the way. At Hertex we are a family run business that focuses on achieving excellence in everything we do. As a team, we encourage and support each other and are committed to the success of our customers and the business. At Hertex everyday counts. We communicate with honesty and respect and work relentlessly, with passion and energy.
We are looking for a mature, highly professional individual with a proven track record in a similar role to join our team at the Head Office as a full time Purchasing and Forex Coordinator. The person will report to the Operations Director and part of the duties will include Personal Assistant duties.
MAIN DUTIES:
- Receive forex rates and email out to all relevant parties every morning.
- Capture and schedule all forex payments.
- Compare all forex payments to bank books and check calculations. Query all pending credits and ensure credits are deducted from payments.
- Update forex planning schedule and schedule payments.
- Execution of daily forex payments. Ensure correct banking details are used before executing payments.
- Ensure all change of banking details verified and signed off by director
- Update bank books after each payment.
- Update daily payment forex sheets and send rates out to all relevant parties.
- Distribute swift confirmation to relevant parties.
- Communicate with foreign suppliers, when relevant, regarding payments due.
- Alert Financial Director when rates are improved to buy forward cover.
- Processing Visa applications for travellers, making bookings, where applicable.
- Process applications, authorisation letters (with passports and e-tickets) for overseas travel and arrange for forex cash to be collected from the bank.
- Apply for annual forex travel facility at the beginning of each year.
- Checking of all shipping costings.
- Book accommodation and flights.
- Coordinate head office petty cash and send recons to accounts.
- Haus cash sales counted, and recons sent to accounts.
- Coordination of Vida E daily recons.
- Ordering of supplies (milk, water, hand towelling etc.) for head office.
- Ordering of toner for printers for Bellville and ensuring directors toners and paper replenished.
- Signing off stationery requests.
- Printing of reports for directors.
- Filing of all related documents
- Perform other related ad hoc duties as required.
- Work at all times in the company’s best interest.
- Be professional and treat any information as confidential to outsiders.
- Report any serious problems or irregularities to management.
MINIMUM REQUIREMENTS:
National senior certificate (matric) - Qualification/Certificate in secretarial/administrative/financial field (advantageous)
- A minimum of 5 years’ experience in a similar role for a medium to large organization
- A minimum of 2 to 3 years’ experience in coordination/scheduling of Forex payments
- Experience working with top management, Directors and CEO
- Computer literate (MS Office with intermediate excel skills)
- Excellent communication skills
- Highly professional and ability to handle confidential information
- Ability to work well under pressure and to prioritize and multitask.
- Highly meticulous and detail orientated.
- Well-presented and professional
- Own reliable transport
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