MANCOSA, a DHET-registered and CHE-accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available.
CORE PURPOSE
MANCOSA is seeking an organised and detail-oriented Project Coordinator to support the planning, execution, and completion of various IT-related projects. The Project Coordinator will work closely with the IT project team, managers, team members, and stakeholders to ensure all project milestones are met on time, within scope, and within budget. The ideal candidate will have excellent communication and organisational skills and the ability to thrive in a fast-paced environment.
CORE FUNCTIONS
Project Planning & Coordination:
· Assist in the development of project plans, schedules, and milestones.
· Coordinate tasks and activities between project team members to ensure timelines and deliverables are met.
· Maintain detailed project documentation, including status reports, meeting minutes, risk logs, and action items.
· Ensure that project resources are utilised efficiently and in line with project objectives.
Communication & Stakeholder Management:
· Serve as a point of contact for internal and external stakeholders to provide project updates and clarify project requirements.
· Schedule and organize project meetings, including preparing agendas and distributing meeting notes.
· Communicate project status, timelines, and risks to project managers and stakeholders.
Tracking & Reporting:
· Monitor project progress, identifying potential delays or risks, and escalate issues when necessary.
· Track project tasks, deadlines, and milestones using project management tools (e.g., Microsoft Project, Asana, Jira, or Trello).
· Compile and distribute regular progress reports to stakeholders, highlighting project status, risks, and any adjustments.
Budget & Resource Management:
· Assist in managing project budgets, tracking expenses, and maintaining financial records related to the project.
· Ensure that project resources are allocated effectively and that project tasks are completed within budget.
Documentation & Compliance:
· Maintain and organise project-related documents, ensuring all materials are up to date and accessible to team members.
· Ensure that all project activities comply with internal and external standards and regulations.
· Identify project risks and work with the project team to mitigate them.
· Assist in the resolution of project issues by collaborating with the appropriate team members or escalating when necessary.
SKILLS AND COMPETENCIES
· Strong interpersonal and communication skills, with the ability to connect with individuals at all levels of the organisation.
· Previous experience in technical support or customer service.
· Ability to convey technical information in a user-friendly manner.
· Analytical and problem-solving skills.
· Commitment to providing excellent customer service and ensuring user satisfaction.
MINIMUM REQUIREMENTS
QUALIFICATION (S)
· Relevant qualification in Information Technology, Computer Science, or related field.
· Experience in a Higher Education Institution or similar/related field will be advantageous.
ADDITIONAL REQUIREMENTS
· Be able to work during weekends and after hours if required
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