At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work. If you have a hands-on attitude, and you are creative and ambitious then keep reading!
We are seeking a Payroll Officer to contribute to the efficiency and accuracy of the Payroll and Benefits function by ensuring that employees are paid on time and correctly. Further, to provide employees with relevant information as required by the BCEA, and to contribute to group policies and procedures to ensure the sound management and control of the department.
As a Payroll Officer , you will be responsible for but not limited to:
Input Processing
- Collecting of salary input documents
- Scrutinizing of salary documents for abnormalities
- Ensure all abnormalities and incomplete documents to be logged on input query list and distributed to the People Team
- Prepare documents for processing
- Process input documents – capture onto payroll system
- Ensure timeous action taken relating to finalization of queries to ensure service delivery continues
- Ensure that EE records are updated with documentation and that documents are readily accessible and readily available upon request
Salary Administration
- Ensure that EE records are up to date always
- Provide feedback to employees and management regarding queries within 48 hours
- Ensure timeous verification of personal and bank details on CRS DIY portal
- Assist users to access documents such as payslips, tax certificates, salary letters, etc. from the DIY portal
- Report abnormalities to line manager for clarification
- Highlight departmental input and effectiveness/errors
- Salary clearing variances to be investigated and corrected to ensure up to date and reconciled account status
- Loading payments (EFT’s)
Reporting (Payroll and Migrate)
- Ensure goals and objectives are met
- Ensure all errors on exception reports are corrected timeously
- Scrutinise all auditing error reports and correct immediately and provide Quality Specialist with feedback or confirmation once corrected
- All reports to be checked and corrected to minimize month end queries; all reports to be signed off
Benefits Administration
- Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans
- Ensure application forms are submitted on time and captured within the applicable month using SMP as starting point
- Ensure all EE are on Pension as per Company Policy and criteria
- Ensure that proof can always be provided regarding submissions and payment to 3rd parties – record keeping
- UI19 documents to be generated immediately upon receipt of termination documents
- Abnormalities to be logged, communicated and resolved and feedback communicated
What We Are Looking For:
To qualify for this role, you should have:
- Diploma/NQF level 5
- 2-3 years’ admin experience, capturing data and verifying remuneration related issues
- Attention to detail
- Relationship building
- Deadline driven
- Numerical reasoning
- Teamwork & collaboration
What’s in It for You?
- Opportunity to work remotely
- A dynamic team culture
- Competitive benefits package
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