Reception Administrator/Accountants Assistant
About the job Reception Administrator/Accountants Assistant
To provide reception duties and office administrative services for the company to ensure smooth running of the office.
Reception Duties
- Answering the switchboard of 10 lines and taking messages.
- Attend to visitors for meetings and distribute refreshments, tea/coffee etc.
- Attending to any other reception duties.
Office & Accounts - Administration
- Responsible for the diary system for Insurance claims each day.
- Manage and keep the filing system updated and well organised.
- Open new files for new claims and projects and load onto shared drive and keep Excel schedule updated.
- Management of the archiving system of jobs on the shared drive and co-ordinate with Metro file for external storage.
- Book all travel requests and liaise with contracted travel agent.
- Manage the petty cash system on Excel.
- Capturing on weekly timesheets and monthly travel on Quickbooks.
- Preparing invoices on Quickbooks.
- Assist with outstanding debtors collection.
- Purchasing of office refreshments and supplies as well as stationery requirements.
- Liaising with print shop to scan and print plans for various jobs, (as well as collection thereof).
- Managing the leave and sick leave forms and system for the office staff.
- Ad-hoc administrative duties as required by staff, including drafting of tenders, completing JBCC documents and assisting with their filing.
- Checking of reports for clients for accuracy.
Qualifications and experience: - Grade 12/ Matric or similar.
- Min. 5 years experience with administrative support, with basic accounting duties.
- Intermediate to Advanced MS Word and MS Excel skills essential.
- Excellent administrative skills.
- Good numeracy skills and experience using a similar accounting package.
- Strong teamwork, interpersonal, and communication skills.
- Valid driver's license and own vehicle.
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