Cold Store Supervisor
Our client is looking for the expertise of a Cold Store Supervisor to join their team.
POSITION PURPOSE:
To execute the cold store operations plan, supervise the cold store day-to-day operations, health & safety, compliance with food safety by investing in own personal development, and supervising direct reports.
Duties & Responsibilities
ACTIVITIES/PROCESS/STEPS
EXECUTE THE COLD STORE OPERATIONS PLAN
- Provide input to the Cold Store operations plan when required.
- Supervise and co-ordinate the loading and unloading of products and ensure the efficient handling of products thereby reducing damages.
- Supervise all distribution services including receiving, storing, transporting, handling of damaged/returned products, maintenance, and administrative activities.
- Supervise the administrative functions including issuing vouchers and invoices.
- Supervise effective pallet control and the reduction of losses/breakage.
- Supervise the efficient turnaround time of all deliveries and that service standards are met.
- Assist with quarterly stock takes, when required.
- Assist with stock queries and customer requirements (verify plant number on product or taking pictures for verification).
- Provide management information (reports) and feedback to the Direct Manager on request.
- Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.
SUPERVISE THE COLD STORE DAY-TO-DAY OPERATIONS
- Do final check for all paperwork with drivers/customers and ensure that all products are properly counted and accounted for.
- Supervise the orderly stacking of products daily.
- Supervise the picking and staging of outbound products and ensure the highest possible levels of productivity are maintained daily.
- Supervise that customer orders are picked correctly and dispatched in a timely fashion within cost levels daily.
- Supervise the efficient operation and utilisation of all cold store equipment daily.
- Supervise daily that all inbound (received) and outbound (dispatched) products are accurate and correspond with the relevant paperwork and are free of damage.
- Supervise the efficient and safe operation of equipment daily.
- Rotate products as and when required.
- Maintain a clean, neat and orderly work area daily.
- Attend all cold store meetings when required.
- Supervise that products can be located effectively, update and maintain the product locator system.
- Maintain and monitor the space layout and utilisation plan to meet prescribed cost, service and company standards.
- Assist with the control and directing of all transportation into and out of the cold store when required.
- Supervise and provide support and guidance for Picking Supervisor, ensuring that the correct cases and quantity are picked, loaded and dispatched.
- Verify truck and product temperatures – ensuring Cold Chain is maintained ongoing.
- Ensure paperwork is processed accurately and promptly.
- Manage and control shrinkage.
- Provide management information (reports) and feedback to the Direct Manager on request.
SUPERVISE THE HEALTH AND SAFETY OF THE COLD STORE
- Supervise the safety of all personnel, equipment, and property daily.
- Assist in maintaining the security of the cold store daily.
- Report all work-related injuries of Employees immediately according to the Injury on Duty (IOD) process.
- Ensure immediate medical attention is provided to injured Employees when necessary.
- Attend health & safety meetings when required.
- Submit health & safety minutes of the meeting to the direct manager after the meeting.
- Supervise compliance with OSHA regulations ongoing.
- Keep equipment and tools in designated areas.
- Schedule the cleaning of equipment.
- Supervise the cleaning of the cold store, restrooms, offices, and other areas.
- Maintain strict rodent and pest control.
- Ensure compliance with the appropriate government regulations.
- Follow up that checklists are being captured daily.
- Ensure all staff adhere to the requirements of PPE.
- Provide feedback and reports to the Direct Manager on request to guide the Health and Safety activities.
COMPLIANCE WITH FOOD SAFETY
- Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.
- Inform management should non-conforming products be identified such as broken boxes, damaged pallets, etc.
- Ensure products are dispatched and received as per the product temperature requirements communicated through training.
- Ensure operations are carried out in a food safe manner.
- Ensure product integrity is maintained while products are in possession at Sno-Link.
- Ensure appropriate and clean PPE is used throughout employment.
- Ensure hygiene code of conduct is followed as stipulated by the company.
SUPERVISE DIRECT REPORTS
- Provide input to the long, short- and medium-term manpower planning and provide Direct Manager with the necessary information.
- Optimise direct reports’ productivity by supervising and measuring their performance.
- Provide ongoing feedback, instruction & development guidance to help others excel in their current or future responsibilities.
- Provide input to ensure that direct reports are effectively recognised and rewarded in line with organisational practice and governance.
- Share and transfer product, process, and systems knowledge to Direct Reports.
- Ensure achievement of own performance objectives.
- Ensure that all direct reports have signed position profiles, performance agreements/contracts and reviews by participating in profiling sessions and conducting performance agreements/contract and reviews for Direct Reports.
- Put together action plans to address poor performance.
- Ensure all direct reports are adequately trained.
- Responsible for the overall management of the Employee Lifecycle:
- Interview candidates/internal applications.
- Arrange for the onboarding of Employees.
- Discipline Employees where necessary (Human Resources will facilitate the process and provide the necessary documentation and arrange for Disciplinary Hearings when required).
Desired Experience & Qualification
KEY PERFORMANCE AREAS/OUTPUTS/RESPONSIBILITIES
- Execute the cold store operations plan.
- Adhere to all the policies and procedures.
- Supervise the cold store day-to-day operations.
- Supervise the health and safety of the cold store.
- Invest in own personal development.
- Compliance with food safety.
QUALIFICATIONS
- Grade 12.
- Preferred: NQF level 5 Higher certificate in supply chain, and/or distribution logistics and/or commerce.
- Minimum: 3-5 years’ experience in a Supervisor role or similar within the food industry.
- Preferred: More than 5 years’ experience in a supervisor role or similar within the food industry.
TECHNICAL COMPETENCIES/KNOWLEDGE
- Understanding of the Health and Safety Act.
- Understanding of mobile racking operating functions.
- Basic technical understanding of equipment (material handling).
- Understanding of basic maintenance.
- Knowledge of hazardous materials spills such as oil, acid, and product spills.
- Understanding of Warehouse and Food Safety Management Systems.
- Knowledge of proper handling and disposal of hazardous materials in accordance with DAFF regulations.
- Understanding of cold chain process and procedure requirements.
- Basic technical understanding of equipment (material handling).
SKILLS
- Supervisory and Leadership skills.
- Inventory controls and proper stock management skills.
- Picking system and procedure experience.
- MS Office on a basic level.
- Safety Management skills.
- Keep focused under pressurised situations.
LEGAL REQUIREMENTS
- Valid driver’s licence.
- Passed criminal checks.
Package & Remuneration
R15 000 - R18 000 CTC
#J-18808-Ljbffr