Facilities Manager

Yellosa • Other • Johannesburg, Gauteng, South Africa • $200 - $300 / year • 4d ago

Facilities Manager Job Description

The Facilities Manager will liaise with public utilities to ensure that the water and electrical services are working at all the schools.

Investigate utility billings to ensure that they do not exceed budget and inform the CEO if there are any concerns.
Responsible for ensuring high standards of cleanliness at all schools in collaboration with the Estate Managers and Head.
Monitor the Estate Managers on how they draw up maintenance schedules and set routine programmes of work for cleaning staff, premises, and grounds maintenance staff to ensure consistently high standards of hygiene, cleanliness, upkeep, and safety of all school buildings and premises.
Oversee, in collaboration with the Estate Manager and Head, the upkeep of playing fields, gardens, all-weather surfaces, and ensure the maintenance of boundaries, footpaths, roads, and rights of way within the school premises.
Supervise the Estate Manager in terms of the letting of the school premises to outside organisations and school staff, ensuring high levels of customer satisfaction.
Ensure that all statutory elements of health and safety are applied, undertaking responsibility for monitoring first aid and emergency supplies and equipment, maintaining the premises in a safe and healthy condition in collaboration with the Estate Manager and Head.
In cooperation with the Fire Service, be responsible for the installation and maintenance of all firefighting and fire alarm systems in liaison with the Estate Manager and Head. Ensure the maintenance and periodic checking of fire and other safety equipment by specialist contractors and supervise the operation and periodic checking of the fire alarm system as detailed in the Fire Safety log book, ensuring that the schools are initiating and recording regular fire drills.
Monitor, together with the Estate Manager, the safe storage and control of any potentially harmful materials and chemicals used within the School and ensure that such materials are appropriately marked and signposted.
Oversee, in cooperation with the Estate Manager and Head, all aspects of the school's risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements.
Be responsible for the planned and ad hoc maintenance and upkeep of the premises and equipment, including the required safety checks.
Liaise with external contractors as required.
Determine whether maintenance should be undertaken in-house or by commissioned contract services and assist in the selection of contract services where appropriate, through consultation with the CEO and Head and in accordance with the finance scheme of delegation.
Be the client-side link with contracting staff, contribute to specifications, monitoring, and review of all major contracts and services, and undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines.
Be responsible, in consultation with the Estate Manager, for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services, and other plant, including ensuring the completion of all annual portable appliance testing, monitoring, and recording of meter readings/returns as required.
Take appropriate action to ensure and monitor proper safe levels of lighting, heating, and ventilation at the schools with the Estate Manager.
Supervise with the Estate Manager the line management of all premises and ground maintenance staff, including participating in their recruitment and selection, identifying their training needs, and drawing up their programme of work.
Ensure appropriate staffing levels and deployment of staff in all premises-related departments.

To adhere to all school policies and procedures.

The Successful Applicant

The ideal candidate for the Facilities Manager role will be based in Johannesburg and be responsible for preserving the good condition of infrastructure and ensuring that facilities are safe and well-functioning at all our schools. The incumbent will need to be well-organised and able to optimise the use of space and equipment while reducing operating costs. Leadership abilities and phenomenal efficiency can set you apart among our candidate pool. The goal is to ensure our school's facilities are problem-free and safe so that employees can work under the best conditions.