JRRL are looking for an efficient and well-organised Bid Coordinator to join their client in Beckenham supporting the Bids and Marketing Manager, this is a hybrid role, working 1 day a week at home after probation with the possibility of progressing to 2. The ideal candidate will be a team player with previous bid experience, be able to multi-task and work to deadlines and possess excellent communication skills.
Company hours: 9am to 5:30pm Mon-Fri, possible hybrid working 1 day a week at home after probation, with the possibility of progressing to 2.
Responsibilities for the Bid Coordinator:
- Supporting the Bids and Marketing Manager by monitoring the public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
- Manage the process for your own bids with relevant departments/staff
- Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
- Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
- Produce written submission information, research, and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
- Ensure material is factually and grammatically correct
- Ensure tender tracker is kept up to date
- Requesting feedback from clients
- Maintain individual workload tracker
- Maintain bid research library with up to date responses
- Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
- Management of framework tracker and maintain framework pipeline by completing forms and carrying out market research
Person Specification for the Bid Coordinator:
- Past experience with bids (6 months plus)
- Computer literate with an intermediate level of Word and Excel skills
- Knowledge of other Microsoft Programmes and Adobe Acrobat
- High attention to detail
- Be able to multi-task
- Work well within a team but also have the ability and confidence to work alone and take initiative
- Have excellent organisation and communication skills
- Have the ability to work under pressure and deliver to deadlines
- Excellent telephone manner
- Be flexible with regards to working hours and requirements of the role
Package for the Bid Coordinator:
- Initially 25 days annual leave increasing with service
- Pension scheme
- Ride to work scheme
- Access to a suite of online training
- Access to a marketplace of deals & discounts
- Hybrid role 1 -2 days per week at home after probation
