Our client is seeking a highly organised and detail-oriented Legal Secretary to join their prestigious global law firm. In this role, you will provide essential secretarial and administrative support to a director and their team of associates within the Litigation Insurance department.
Key Responsibilities
- Diary Management: Keep the diary up-to-date, schedule meetings, and resolve conflicts.
- Meeting Coordination: Arrange meeting logistics, including rooms, equipment, and materials.
- Travel Coordination: Organize travel arrangements for directors.
- Document Production: Prepare and distribute documents and presentations, ensuring quality and format adherence.
- Filing and Archiving: Manage filing and archiving of documents, maintaining confidentiality and compliance with policies.
- Debt Management: Monitor debtors' books, handle invoicing, and manage outstanding invoices.
- Time and Billing Support: Track and manage time, address billing queries, and ensure timely invoicing.
- Business Development Assistance: Help with presentations, bid documents, client contact lists, and marketing materials.
- Office Management: Provide administrative support, manage workload, and address office maintenance issues.
- Client Liaison: Assist with client queries, maintain professional communication, and support the secretarial team.
Required Qualifications and Experience
- Grade 12.
- A relevant secretarial qualification would be an advantage.
- Dictaphone typing Experience
- Minimum of 3-5 years legal secretarial; and
- Sound knowledge of MS Office (ie MS Word, Excel & PowerPoint).
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