Job Title
Reference: CPT003386-Del-1
Do you have the expertise monitoring and ensuring the correct quantities and stock levels that are needed daily for production? We require a dedicated candidate who has experience preferably having worked in a Syspro environment - must be on top of their game with detail and being pro-active!
The package has salary and benefits of medical aid and pension.
Duties & Responsibilities
REQUIREMENTS - Matric
- Relevant procurement qualification advantageous
- 2-5 years’ experience in similar role
- Computer literate
- Syspro experience required
DUTIES Orders And Deliveries - Ensure that outbound orders are created on Syspro.
- Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
- Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
- Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
Purchasing & Cost Saving - Support/attend to requests from production, maintenance, and project personnel. (quotes & orders)
- Sourcing of stock/nonstock items at competitive prices.
- Maintain positive relationships with suppliers to ensure no purchasing issues.
- Always ensure the best possible price.
- Negotiate lead times and due dates.
Projects Procurement - Ensure that orders are correctly loaded, printed, and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
- Ensure that each agreement is kept for safe keeping.
- Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
- Ensure projects status spreadsheets are up to date.
Syspro - Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
- Manage open jobs dashboard on SYSPRO.
- Monitor and control the delivery of components, and material for relative projects.
Vehicle Control - Ensure that all vehicles operational at company are fully licensed and “fit for duty”.
- Responsible for servicing & maintenance of vehicles.
- Monitor fuel usage and measure consumption.
- Responsible for administration related to KPA: incident reporting, filing checks and reports.
Additional Duties - Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and always filled in correctly.
- Ensure that PO and Delivery note/Invoice matches. Report any discrepancies.
- Prepare Weekly payments for creditors with correct signed off documentation.
- Manage supplier administration queries regarding pricing, quantity, etc.
- Orders – ensure that all relevant orders are loaded on Syspro and placed with suppliers.
- Deliveries – ensure that all stock and non-stock items received by company is the correct item / product, price, quality, quantity, and volume in comparison to the order and/or quotation from supplier.
- Report any unresolved pricing and qty issues.
- Maintain control sheet and documentation of items sent to suppliers, conclude administration upon return of items.
Vehicles - Maintain administration of weekly vehicle documentation.
- Ensure vehicle service dates are current and monitored and liaise with relevant process owners when a service is due.
- Follow up and update service information upon completion of service.
- Submit forklift monthly hours to Finance on our rental machines.
- Ensure forklift and vehicle diesel usage report is submitted to creditors monthly.
- Conduct reconciliations of diesel usage and submit weekly report.
Diesel usage: - Ensure diesel register is up to date with bouser fill-ups and handed in weekly.
- Ensure forklift and vehicle diesel usage report is submitted to creditors monthly.
- Conduct reconciliations of diesel usage and submit weekly report.
Salary: R negotiable dependent on experience.
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