Are you an experienced Training Coordinator who can perform with accuracy within a pressurised environment? Our client is needing your exceptionally strong administration skills, coupled with organisational skills to ensure that all training is provided, recorded and timeously handled. This is a very exciting position with lots to learn and plenty of training will be given.
REQUIREMENTS
- Matric, relevant qualification advantageous
- 3-5 years’ experience in a similar role
- Knowledge of training and development administration and co-ordination in a complex, fast-moving environment.
- Excellent communication skills – verbal and written
- Competent in Microsoft Office (Word, Intermediate Excel – VLOOKUp and ability to extract CSM and XL files from SAP)
- Must be flexible, strong work ethic and able to time manage your working day
- Ability to work under pressure and exercise own initiative whilst supporting team members
- Highly organised and energetic individual.
DUTIES - Ensure that all administration is up to date to ensure compliance and a clean audit.
- Administrative preparation for all audits
- Ensure that all administration for each training session is saved and filed.
- Ensure that all training records are captured and updated on the system
- Ensure that all registers are emailed to line managers - daily
- Adhere to all administrative deadlines.
- Effective time management to complete all tasks allocated.
- Ensure that internal and external customers are satisfied with the Training Department Service delivery.
Logistical communication - Communicate training prior to the commencement of the session.
- Respond to all emails within 24 hours with a solution.
- Make and confirm all logistical arrangements with service providers prior to the commencement of training.
- Ensure that all invoices are captured on the excel spreadsheet and submitted to the finance department on time for payment of all suppliers.
- Ensure that all expenditure is planned and approved in the department budget
- Ensure that all training as per the training plan is scheduled and delivered.
- Ensure that venues are booked, trainers and trainees are informed of the training and that all booking information corresponds.
- Track the progress of all new starters from beginning to sign-off and manage deviation.
- Ensure that all special projects that are assigned are recorded on the task monitoring tracker and managed to completion.
- Co-ordinate Training Officer and Training Admin activities.
- Pre-empt, plan, and execute training interventions to ensure compliance training is up to date.
Salary: R negotiable dependent on experience
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