Administrator- Full-Time Office Based in Wetherby
Administrator for Sales and Marketing team
Our client is seeking a UK Sales & Marketing Administration Assistant to join their team based in Wetherby, West Yorkshire. The Sales & Marketing Assistant will provide support to the UK Country Manager and UK Sales Force, alongside day to day operations of a medical device company and running of the office.
This is fully office based. Monday to Friday working 9am-5pm with 30mins for lunch.
There is the requirement to work alone in the office for much of the time.
RESPONSIBILITIES & DUTIESAccurately processing of customer orders and purchase orders, from order to remittance.
Raising invoices and credit notes; Orders and invoice managementLiaising with relevant NHS contacts to ensure timely paymentManagement of order fulfilmentCustomer ServicesProvide telephone and digital assistance to patients interested in the company's products. Guide patients throughout the ordering process and offer technical support.Stock ControlManage the device inventory and liaise with our manufacturing department to ensure that our stock levels are adequate to the needs of the local market.Stock maintenance including organising import and export, stock level reportingMarketing Organising of travel & accommodation for both staff and customers to UK and International eventsOrganisation and management of travel for attendees to Masterclass/Educational Events (both national and international)Marketing Events organiser for exhibitions & meetingsOrganisation and booking of congress events including transportation of exhibition stands and material, liaising with event administrator and Logistics Company and associated travel and accommodationEnsuring UK stock levels of marketing materials are listed, monitored and maintained.Work with the marketing team to help in the creation of marketing collateral.Record marketing expenses and create detailed reports. Digital marketing Accurately process and administrate customer quotations and contractsLiaising with hospital administration regarding stock and purchase orders, raising quotationsOffice administration dutiesMinute takingDatabase management MS Excel (Budget trackers/Sales trackers)Diary management (MS Outlook & CRM)Expense Reporting (MS Excel)Proof reading documentation of a medical nature including clinical marketing materialOrganisation of team meetingsNew starter industry credential checkingPostStationaryMaintenance contractsLiaising with appropriate site contacts and engineers in relation to maintenance of medical device/company equipmentSales Force SupportSupport Product Specialists with sales opportunities when neededE-mail campaignsSupport the sales force by identifying and contacting potential leads using cold calling techniques delivered via email and telephone. HR admin support to UK and head Office in ItalyCRM management and reportingMaintenance of multiple spreadsheets Ad hoc projects and other duties as requested in line with company objectivesQUALIFICATIONS & SKILLSHighly Proficient in MS Office with expertise in Microsoft Word, Microsoft Excel and Power PointHigh level of customer service Exceptional communication skills both written and verbalSuperior organisation skills, with the ability to work to deadlinesSage experience preferredNHS Supply Chain experience advantageous Excellent time management skills ensuring a high level of productivityAttention to detail and a high degree of accuracy
The role is fully office based there with some flexibility to work a day from home when the business needs allow.
Salary is £26,000Full office based Mon- Fri 9-5pm with 30 mins lunch 37.5 hours a week but can offer flexibility for the right person.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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