ROLE PURPOSE
Experienced Technical Admin Assistant on a permanent basis to administrate overall FFO contract work activities without limitations.
MAIN OUTPUTS
- Perform general duties such as filing, organizing documents, and reports.
- Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.
- Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams are aware of their schedules.
- Data Entry: Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.
- Meeting Support: Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.
- Document Preparation: Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.
- Team Collaboration: Work closely with team members to ensure smooth operations within the office.
- Record Keeping: Maintain and update records and databases. Ensure that information is stored securely and is easily accessible when needed.
- Ad Hoc Tasks: Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.
- Activities tracking and advise promptly on behind-schedule activities to the support team.
- Accurate information gathering and analysis and presentation if needed.
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- Matric (Technical Matric advantageous).
- Desired Experience & Qualification, e.g., Business Management or Project Management or Admin Qualification or N3-N6 Technical Qualification.
- MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level).
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity.
- Deadline Driven & Highly Motivated.
- Stress Tolerant.
- Information Interpretation.
- Decision Making.
- Highly Organized.
- Customer Focus.
- Planning and Work Scheduling.
- Escalation Capabilities.
- Teamwork & Partnering.
- Relationship Building.
- Interactive Reasoning.
- Communication and Respect.
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