Job Functions:
1.Ensure timeous and accurate completion of all administration.
- Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
- Completion of all New starter administration in line with HR Standards.
- Complete relevant checks on prospective employees.
- Completion of all General Administration done accurately.
- Regular maintenance of probation reviews – ensuring it is done within the branches.
2.Provide support and assistance with the Disciplinary and Grievance Procedures.
- Schedule meetings with labour consultant to chair disciplinary enquiries.
- Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
- Send notification of hearing to branch HR administrator, Line and HO HR administrator.
- On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
- Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
- The attendance of CCMA/DRC cases.
3. Ensure timeous and accurate completion of month end reports.
- Monthly completion of HR reports.
- Where necessary oversee and assist with compilation of ad hoc reports.
4.Ad hoc functions.
- Update and create job titles and codes and ensure the correct skill level is linked to the job title.
- Assist with any health and safety requirements.
- Ensure that leave scheduling is done at the branches.
- Conduct audits on employee files and general information on an ad hoc basis.
- Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
- Getting job profiling signed at branch level.
5.Relationship building with Key Stakeholders.
- The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
- Focus on communication and guidance which instils adherence to group standard.
6. Ensuring Compliance internally and at branch level.
- Guide and ensure that the minimum annual increases are in line with legislation.
- Oversee adherence to relative legislative Act/agreement – MIBCO, PSIRA, BCEA, EE.
- Ensure EE meetings are being conducted and the file is maintained at each branch.
- Consistently working on improving branches adherence to HR and Payroll deadlines.
- Completing of all duties in line with the HR - Standard Operating Manual.
- Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.
Job Requirements:
- 5+ years in HR administration.
- Industrial relations exposure.
- Motor industry would be ideal.
- HR degree
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