Site Administrator - SSSA

Armstrong Appointments • Other • Randfontein, Johannesburg, Gauteng, Gauteng, South Africa • $300 - $400 / year • 1d ago

Job Overview

Oversee and ensure smooth and efficient daily operations of the farm stall, value-added facility, and Deodar site.

Key Performance Areas:

Process Requisitions, Purchase orders, and GRN.
Assist with PO and GL queries for some departments.
Assist with F9 queries when needed.
Assist with CHEP account when needed.
Administrate and order stationery, groceries, truck seals, invoice paper, pay slip paper.
Co-ordinate and arrange travelling and car bookings.
Administrate meetings and refreshments.
General administration such as filing and capturing information.
Overall management of the Farm store: Ordering of stock, weekly stock counts.
Weekly and monthly stock takes - Warehouse DV and DW.
Liaising with Ambassador, Giants canning, Mohr foods, and labels suppliers.
Ordering of PPE.
Daily Banking and administration of Petty Cash.
Reconciliation of Credit card claims, expense claims, and cell phone claims on site.

Debtors Responsibilities:

Debtors’ reconciliation is accurately completed on-time (1st week after calendar month end).
Short payments - claims - are resolved before same month end.
Client claims are investigated & forwarded/resolved for authorization in the same month of deduction.
Accurate posting and allocating daily receipts to accounting systems before 10h00.
Timely and effective collection of all debts and customers payments before close of financial month.
Continuous contact: ie Call 1 - have you received statement & do you need invoices; Call 2 - will payment be made before month end & on terms.
Monthly reconciliation and action of overdue and chain store accounts.
Daily run of aged analysis to alleviate bad and overdue debt.
Consideration/Assessment of suspended orders and timeous release or rejection.
Continuous Statement forwarding to customers as required.

Desired Experience & Qualifications

Excellent interpersonal skills.
Good team player with the ability to work independently.
Good time management skills and ability to meet deadlines.
Must be able to prioritize work and work under pressure.
Sound record-keeping abilities.
Quality focus; determined to get things right the first time.
Good communication skills with numerical skills.

Knowledge:

Grade 12.
Knowledge of administrative and clerical procedures.
Good knowledge of Debtors.
2 Years’ experience in a similar position.
Sound knowledge of MS Office and Syspro.

Interested?

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.

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