Job category: Other : Human Resources and Recruitment
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
An exciting career opportunity exists at Medipost Pharmacy for an HR Business Partner, reporting to the HR Manager. The successful incumbent must have an extensive knowledge of the National Bargaining Council for Road Freight Bargaining Council (NBCRFLI). This position is based in Pretoria (Gezina).
Responsibilities:
- Monitoring and reporting on the implementation of the National Bargaining Council for Road Freight Bargaining Council (NBCRFLI) Main Collective Agreement.
- Serve as link between management and employees by handling queries, interpreting and helping resolve Human Resources (HR) related matters.
- Conduct weekly meetings with respective business units and operational managers.
- Provides day-to-day performance management guidance to line management (i.e. coaching, counselling, career development, etc.).
- Implement HR programmes including talent management acquisition, employee wellness, records management, employee retention strategies and EE/BEE compliance.
- Participate in special projects, conduct research, developing and organizing information and fulfilling transactions.
- HR policy development and documentation in-line with company’s corporate vision.
- Assistance of staff on Employee Self Service (ESS) and Eco-Time.
- Conduct leave recons as per the Standard Operating Procedure (SOP).
- Analyse data flows for process improvement opportunities suggestions submitted to management.
- Ensuring that remuneration information including back-pay / pro-rata payments and AOD (Acknowledgment of Debt) are communicated accurately and timeously to Payroll.
- Ensure terminations are processed timeously and submitted to Payroll within agreed timelines with supporting documents attached.
- Administration of U-filing, Certificate of Service and UI2.7, Annexure A5, etc. forms for new staff; terminated staff and staff going on Maternity leave.
- Assist employees with Insurance and Funeral Claims.
- Distribute Retiree’s, Maternity Leave and Fixed Term contracts confirmations and provide feedback timeously to Payroll as per SOP.
- AEL confirmation and updates done as per SOP.
- Assist with Info-slip registration and PUK numbers and printing payslips for the Operational Departments.
- Assist employees with Payroll queries, work confirmations, leave enquiries, reprints of salary slips, etc.
- IOD (Injury on duty) administration – completing the documentation with the staff member and submitting the claim through COIDA.
- Industrial Relations: Advising line managers on IR according to SOO; assisting with drug and alcohol tests; issue IR notices; observing and chairing disciplinary hearings, assist with IR investigations and issue disciplinary hearing outcomes.
- Observer during performance and probation discussions.
- Oversee implementation and monitor adherence to HR Policies.
- Provides guidance and input on business unit restructuring, workforce planning and succession planning.
- Evaluate and monitor training programmes with follow-ups to ensure training objectives are met.
- Recruitment – providing advice and assistance to supervisors on staff recruitment, prepare notices and advertisements for vacant staff positions on PNet, schedule and organize interviews, participate in applicant interviews, conduct reference checks on possible candidates, prepare contract documents and offers of employment. Update vacancy reports and Orientation Lists.
- Updating the Operational Department’s organogram (Visio structure) whenever there are changes, obtain signatures and submit for record purposes.
- Contract documents prepared accurately, obtain signatures, submit to Payroll timeously.
- Checklists & document control sheets completed accurately and supporting documents attached as per SOP.
- General HR administration.
- Support Company Transformation Plan Strategy.
- Manage own time & attendance according to Company Policies.
- Adherence to company policies and procedures.
Qualifications
- Grade 12
- Diploma / Degree in Human Resources or Business Related Discipline / 3 - 5 years relevant work experience
Required Knowledge and Experience
- Minimum of 3 to 5 years of solid, diverse work experience in Human Resources Management.
- Knowledgeable of multiple Human Resources Disciplines and Administration including compensation practises, organizational diagnosis, employee relations, diversity, performance management and Labour Law (BCEA / LRA).
- Remotely provide HR services to over multiple sites in Gauteng, KZN, Free State and Eastern Cape.
- VIP Payroll.
- VIP Premier (HR and Payroll).
- ESS.
- PNet.
- Microsoft Excel.
- Microsoft Visio.
- Good interpersonal/ communication skills (verbal and written).
- Facilitation and presentation skills.
- Analytical and Problem-solving.
- Judgement and decision making.
- Ability to influence.
Specific Requirements/Other important information
- Ability to prioritise large workload.
- Ability to maintain policy guideline within pressured situations.
- Ability to act independently.
- Ability to accept and take charge of projects / ad-hoc tasks allocated on short notice.
- Ability to deal with conflict.
- Off-site meetings / Branch visits.
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