Main Purpose:
Assisting the Group Finance Executive with Financial Matters and monthly reconciliations.
Key performance areas:
•Create and send out all accurate purchase orders.
•Processing of GRV’s once stock is received.
•Ensure goods received are checked and loaded timeously on the system.
•Calculation of landed cost on imports and accurate processing in Pastel.
•Resolving any differences between our external warehouse and Pastel daily.
•Work closely with clearing and forwarding agents for timeous deliveries of imports and exports.
•Notifying suppliers of short deliveries and/or faulty stock and arranging credits.
•Calculate Recommended Retail Price in line with required GPs.
•Track due dates VS suppliers (Follow up with suppliers on ETAs on all open POs).
•Completing import documents, including customs inspections when needed.
•Ensure new product codes are created and maintained on the system and that pricing is always accurate and approved by finance.
•Manage and ensure the most efficient processing of all customs and duties clearance.
•Streamline the business supplier ordering to be as efficient and cost effective as possible.
•Handle supplier returns and supplier warranties.
•Handle all supplier relationships and ensure they stick to the commercial arrangements.
•Create and build new suppliers’ relationships.
•Monitor and analyze the company's buying and sales statistics to maintain a strong sell-through rate.
•Reporting on sales Data vs supply data.
•Preparing of annual/bi-annual bulk orders and presentation to management.
•Ensuring accuracy of SKU data in Pastel (Product descriptions, groups, categories, etc.).
•Manage all recommended selling prices vs competitors.
•Handle all clearance, aged items to put on promotion to clear.
•Handle all bulk clearances of all stock when requested to clear stock.
•Report on forecasted orders and cash flow requirement, and track stock on hand to meet cash flow on due dates on Purchase orders.
Minimum Requirements:
•Matric
•Tertiary or equivalent qualification advantageous
•Clean ITC check
•Clean criminal check
•Signing of the company’s confidentiality agreement
•Sage Pastel Evolution experience preferred.
•Intermediate to Advanced Excel.
•At least 5 years’ experience in Procurement and Customs clearing.
Skills and specifications:
•Good knowledge of Foreign Exchange.
•Good verbal skills.
•A team player and able to work independently.
•Should have knowledge of ethical accounting practices and ensure they are adhered to.
•Should have good oral and written communication skills.
•Should have attention to detail and ability to work fast and accurate under pressure.
•Should have ability to understand the whole process from suppliers to customers.
•Ability to assist in resolving daily operational issues and reporting back to manager.
•Willingness to work extra hours when required.
•Strong finance and procurement background.
