Job title: Assistant Contract Administrator
Company: Transport Education Training Authority
Job description:
- KEY PERFORMANCE AREAS
- Customer Relations
- Welcome walk-in clients.
- Operate the switchboard, answer incoming calls, distribute calls and take messages.
- Take record and distribute messages accordingly.
- Provide information to providers and stakeholders (telephonically and via email) & provide feedback on queries.
- Assist in planning and coordinating workshops.
- Participate in Provincial activities (Career Expo’s, Job Fairs, and industry related Expo’s)
- Provide support to internal and external stakeholders.
- Assist in resolving Chamber related queries.
- Maintain an updated stakeholder database.
- Finance Administration
- Prepare and submit petty cash reconciliation to finance.
- Coordinate travel arrangement for the chamber and process payments of claims.
- Keep an updated claims register for incoming and outgoing claims.
- Assist the chamber with assessing of DG claims.
- Forward proof of payment to stakeholders once paid, if required.
- DG Contract Administration
- Verify qualification ID on SAQA website.
- Assist in capturing of contracts onto the TETA system for the managing of the contracts.
- Linking of Learner agreements on the TETA system for managing learners on DG funded contracts.
- Assist with uploading contract deliverables onto TETA System.
- Updating claim register.
- Process Workplace Approval letters.
- Chamber Administration
- Order office stationery and office equipment for the Chamber.
- Assist with arranging workshops and meetings.
- Take minutes during meetings, where necessary.
- Assist in capturing travel requisitions and follow up on all travel vouchers.
- Perform a variety of routine office assignment such as copying and scanning of documents, filing of various reports following standardized office procedures.
- Arrange courier and follow up on flow up of documents.
- Filing of various reports, documents, correspondence, etc. following standardized office procedures.
MINIMUM REQUIREMENTS
- M + 3 in HRM / Administration or relevant tertiary qualification.
- A minimum of 2 years administrative experience.
- Exposure to ETD/SETA/Public sector environment will be an added advantage.
- Willingness to travel and work overtime.
Expected salary :
Location : Durban, KwaZulu-Natal
Job posting date : Mon, 08 Jul 2024 00:01:40 GMT
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