Job Description
JOB PURPOSE:
To assist the Financial Manager (FM) with the execution of the finance functions.
KEY PERFORMANCE AREAS:
TECHNICAL
- Assist the Finance Manager (FM) with the execution of the finance functions.
- Coordinate and facilitate the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance.
- Manage the cashbook management function and petty cash management in line with the FIC policy and procedures.
- Perform the functions of secretariat for the asset Disposal Committee.
- Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager.
- Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures.
- Coordinate and facilitate the resolution of all compliance and contractual issues timely with the Travel Agent.
- Compile cost containment reports and other National Treasury requirements for review by the Finance Manager.
- Supervise the creditors’ payment cycle and ensure payments are in compliance with PFMA requirements.
- Ensure proper contract management and SCM compliance before approving reconciliations.
- Review creditors’ reconciliations and follow up/assist with queries/other outstanding issues as required.
- Ensure timely submission of reconciliations and/or confirmation of payments.
- Responsible for the full monthly accrual process and regularly review and update the process.
- Maintain/update and implement internal controls and procedures, including relevant forms.
- Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines.
- Identifies system/process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas.
- Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes.
- Provide feedback on technical issues and complex interventions.
- Analyse recurring problems/errors/other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions/changes in procedures.
- Ensure compliance with all statutory requirements relating to financial control, financial management, and accounting.
- Ensure implementation and adherence to finance policies, procedures, and systems across all teams.
- Accommodate and respond to stakeholder/client requests and queries.
- Liaise with external/internal stakeholders/creditors under guidance from the Finance Manager.
- Perform other related duties as may be assigned to you.
MANAGE PEOPLE
- Manage the creditors’ team, including the GRN section, according to finance operational standards.
- Coach and counsel staff.
- Provide the team with technical guidance.
- Review and sign off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.
- Prioritise and allocate work to the team.
- Actively manage performance.
- Report on team progress against set objectives and standards.
- Ensure implementation of learning and development interventions for the team.
GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT
- Ensure compliance with codes of conduct, policies and procedures, and legislative requirements.
- Provide input into budget for the business unit.
- Contribute to the development and improvement of creditors’ policies, systems, practices within best practice, industry standards, and applicable legislation.
- Provide input into other finance policies, processes, and systems as well as alignment with related function processes and systems.
EDUCATION, SKILLS AND EXPERIENCE:
- Relevant Finance Degree (Accounting or Financial Management).
- Minimum 5+ years’ experience in the finance department, of which 3 should be on a supervisory level.
- Honours or studying towards honours will be an added benefit.
- Experience in asset management.
- Workable knowledge of insurance management will be advantageous.
- 5 years’ experience in all reconciliations, the payment cycle, and contract management.
- 5 years’ experience in accruals and the monthly accrual process.
- 5 years’ experience in financial accounting systems.
- Analytical ability and attention to detail.
- Experience in MS packages.
- Confident and decisive.
- Good communication skills.
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