HALF DAY POSITION FROM 08:00 - 13:00
The Farm Bookkeeper is responsible for overseeing the financial operations from the Head Office in Stellenbosch of the farm situated in Delmas/Heidelberg area, ensuring accurate recording of financial transactions, managing farm-specific accounts, enterprise budgets, and maintaining up-to-date financial records.
Role and Responsibilities:
- Record Transactions: Accurately record all financial transactions, including income from crop sales, livestock sales, as well as expenses for feed, equipment, fertilizer, labor, and utilities.
- Accounts Payable/Receivable: Manage invoicing for product sales, track payments from buyers (e.g., grain buyers, distributors), and handle payments to suppliers (e.g., seed companies, machinery vendors).
- Bank Reconciliation: Reconcile farm-related bank accounts, bank cards, and loans on a regular basis, ensuring that all financial records are accurate and complete.
- Maintain complete accounting records: Optimising the Xero accounting software with supporting documentation at all times.
- Manage Purchase Orders: This function is in conjunction with the personal assistant on the farms. Identifying purchases exceeding PO values and report to Head of Finance.
- Reconcile Diesel: Allocation of diesel usage and cost from Diesel control account to Enterprises diesel expense accounts. Monitor diesel consumption and fuel levels.
- Finance leases: Administer accounting record keeping of new farm implements, implements/vehicles sold, interest, and instalments of finance leases. Maintain amortization schedules.
- Payroll Processing: Prepare salary journals.
- Farm Inventory Accounting: Track inventory levels for feed, seed, livestock, equipment, and supplies, ensuring accurate valuation and usage for financial reporting.
- Tax Preparation Support: Provide necessary documentation and financial reports to the farm’s tax accountant to ensure accurate and timely filing of farm-specific tax obligations like diesel rebates/ EMP201/EMP501/VAT201.
- Expense Tracking: Maintain accurate records of operating expenses, including fuel, machinery repairs, land maintenance, irrigation, and other farm-related costs according to Enterprise budgets.
- Budgeting & Forecasting: Collaborate with the farm managers to stay within budgets as well as monitoring budgets with the Head of Finance.
- Financial Reporting: Prepare monthly, quarterly, and annual financial statements, including balance sheets, profit and loss statements, specific to farm operations. Prepare reconciliations for balance sheet account entries.
- Fixed asset register: Maintain Xero fixed asset register in conjunction with the Head of Finance.
- Compliance with Agricultural Regulations: Ensure that financial operations comply with state and federal agricultural regulations and any industry-specific reporting requirements.
- Audit Preparation: Support any audits by maintaining organized financial records and responding to inquiries from external auditors.
- Administrative Tasks: Assist with administrative duties, including filing documents, maintaining farm insurance records, and handling communication with vendors, customers, and external stakeholders.
Qualifications and Education:
Requirements:
- High school diploma or equivalent required; an Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred.
- 2-5 years’ experience in bookkeeping.
- At least 1 year Xero software experience.
Preferred Skills:
- Strong attention to detail and accuracy in financial recordkeeping.
- Knowledge of farm management and agricultural bookkeeping practices.
- Proficiency in Microsoft Excel and other accounting software.
- Strong organizational and time management skills.
- Excellent communication skills, with the ability to liaise with farm staff and external vendors.
- Experience in working remotely from Stellenbosch Head Office with a very supporting team on the Heidelberg and Delmas farms.
Experience:
- Experience in bookkeeping for agricultural operations or farms is highly desirable.
- At least 2 years’ experience in the maize/cattle farming industry.
Please email your CV and qualifications:
Job Type: Permanent
Pay: From R15000,00 per month
Application Question(s):
- Do you have at least one years experience in Xero software?
- Do you have experience in farm management or agricultural bookkeeping practice?
Education:
Experience:
- Bookkeeping: 2 years (Required)
Location:
- Stellenbosch, Western Cape (Required)
Application Deadline: 2024/11/30
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