Job Responsibilities
- Experience in accounting, including invoicing, credit notes, debit notes, journals, inter-branch transfers, stock management.
- Excellent knowledge of SAP.
- Intermediate to advanced level Microsoft Office proficiency.
- High level of basic accounting proficiency.
- Experience in producing and submitting quality reports as required.
Activities
Material Balance Management :
Verify integrity of stock information on the Material balance report and stock counts received from Depots.
Evaluate and monitor stock processes regularly to ensure compliance and to continuously improve the stock control environment.
Scrutinize/analyze stock reports from stock systems to resolve stock discrepancies such as variations, imbalances, and unclear sales that will affect product loss/gain.
Ensure that source and control documents affecting stock movement are checked and filed as per Totalgaz legal requirements.
Ensure the Procedure for Mass Balance Reporting is reviewed annually and revised if and when required.
Ad hoc work as required by Management from time to time (to be reasonable to ensure that there is no impact on current tasks).
Administration:
Monitoring and actioning delivery and upliftment quantity discrepancies for Bulk.
Reconciling SAP processing with communication from transporter (STATS) weekly and monthly to monitor the trend.
Ensuring STATS reflect accurate uplifted and delivered volumes and liaising with the transport team.
Obtain explanations for volume gains and losses from Depots and Transport Team.
Obtain explanations for volume variances from SAP processed items and STATS.
Calculating the gains and losses monthly and annually per truck for the transporters and reporting to the Transport Manager regarding the variations.
Calculating and processing the Depot cylinder and bulk gains and losses in SAP.
Periodic monitoring and reporting of Depot network bulk and cylinders gains and losses in volume and rand value.
Performing investigations and reporting inconsistencies with Depots and the transport team.
Organize the monthly Mass Balance meetings and share the monthly reports. Responsible for Action plan management arising out of monthly Mass Balance meetings.
Maintain constant business interaction, questioning of stock flows, root cause analysis, and remedies for problem areas at Depots and Transport.
Conduct surprise inventory audit checks at Depots to verify that the physical stock and stock reported in SAP are matching.
Reporting :
- Compile a detailed monthly Mass Balance report after month-end processing in line with Total's Company Rules and Procedure for Mass Balance Reporting which will include:
Monthly:
- Monthly gains and losses per Depot (Cylinder and Bulk), within the timeframe required.
- Monthly gains and losses per transporter (Bulk), within the timeframe required.
Governance:
- Ensure effective risk management and internal control, including assets and stock management, for area of responsibility.
The incumbent reports to the Depot Operations Manager and is responsible for managing, monitoring, and reporting on Material balance at Head Office level.
Additional Information
Health, Safety, Environment and Quality:
Effectively manage and minimize the risk associated with stock (Bulk and cylinder) gains and losses by ensuring:
Compliance with all HSE Policies, rules, guidelines, and legal requirements within the area of responsibility.
Promotion of a safe working environment and positively contributing to the company HSE PI's and risk reduction strategies.
- Ensure that HSE competency requirements are identified & enforced within area of responsibility.
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture, and wide-ranging career development.
Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
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