HR Administrator
Our client in the Agricultural Industry requires the services of a highly organised and meticulous HR Administrator to provide admin support to the HR Department.
Duties & Responsibilities
Key performance areas:
Recruitment, Selection and Onboarding:
- Organise, plan, and conduct the full recruitment and onboarding process from start to finish for wage staff and seasonal workers.
- Conduct probationary interviews and report on findings for supervisory positions.
Learning and Development:
- Responsible for planning, scheduling, coordinating, recordkeeping, and tracking compliance of all statutory training as per plan.
- Assist with compiling annual training needs analysis for budget.
- Report and log training needs identified from performance reviews per department.
- Prepare WSP & ATR report for yearly submission.
HR System Administration & Reporting (HR Metrics):
- Prepare and report monthly on IOD, absenteeism, EE movements, disciplinarians, expenses, etc.
- Ensure all administrative processes relating to employment, terminations, leave, IODs, EE, accounts, disciplinarians are accurately and timeously updated, processed in line with business practices.
- Report any noncompliance to policies and procedures and remedies.
- Maintenance of new and existing employee data on relevant HR information systems.
- Employee terminations and liaising with third-party service providers on all employee benefit processing and claims (Death, provident fund, funeral, and Workers’ compensation).
- Coordinate welfare and ad-hoc transport requests for employees.
- Administration of invoicing for external training providers.
Job Grading and Job Descriptions:
- Perform regular/yearly maintenance checks and update job descriptions and advertisements to ensure alignment with changes in business needs and requirements through a collaborative and pro-active approach.
- Assist with scheduling and preparation of Job grading committee meetings.
- Participate in job grading of positions where applicable.
Functions:
- Assist with the coordination of employee events (Long service awards, retirements, and any other related employee events).
Labour Relations & Compliance:
- Advise supervisors, managers, and employees on employee relations matters in line with HR policies and procedures.
- Conduct regular toolbox talks according to a set plan to inform and educate staff on all employee matters, changes within the business, and policies.
- Conduct site visits and arrange for stakeholders’ meetings to pro-actively identify business needs or issues requiring HR support, streamlining of processes to improve production efficiencies.
- Assist with preparation and coordination of hearings/grievances proceedings.
- Accurate and timeously recording of all cases on the relevant HR information systems.
- Monitoring and reporting of whistle blowing mechanisms as per set schedule for action.
- Build and maintain open consistent communication throughout all channels.
- Ensure timeous and accurate capturing and submission of SAQs, SIZA, WSP, IOD, and EE Reports.
- Assist with preparation for SIZA and DOL audits.
Performance Management:
- Coordinate and capture performance scores of fortnightly employees for calculation of annual production bonuses.
Desired Experience & Qualification
The successful candidate must have:
- Matric with a diploma in Human Resources or related fields.
- At least 1-3 years relevant working experience in a similar position.
- Labour legislation knowledge with application in the Agricultural sector will be advantageous.
- Knowledge of Farmtrace and SAGE will be advantageous.
- Computer literate – (Word, Excel, and Outlook).
- Good written and communication skills with ability to speak in front of people.
- Able to work flexible hours when and if required.
- Ability to problem solve, analyse information or situations, with a pro-active approach.
- Reliable team player, serving team objectives with strong relationship building skills and a customer service approach.
- Must have a valid driver’s license and own reliable transport.
Please note that only shortlisted candidates will be contacted.
If you do send an email to the recruiter directly: please state the position you are applying for.
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