X1 HR Administrator (YES Programme) 12 Months Contract
Listing reference: medip_001032
Listing status: Online
Apply by: 11 May 2024
Position summary
Industry: Pharmaceutical Sector
Job category: Dispensing/Pharmacy
Location: Parow
Contract: Fixed Term Contract
Remuneration: Market Related
EE position: Yes
Introduction
Medipost Pharmacy is looking for a professional, disciplined and self-driven individual to join their dynamic HR Team. The successful individual will be based in Parow, Cape Town. The Human Resources Administrator (HRA - YES Candidate) is responsible for managing general administration between the HR Department, employees and/or line managers. The HRA supports the RECRUITMENT OFFICER/HRBP and Group at large with HR administrative and coordinative functions.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Administration
- Issue work confirmations (internal/external) timeously
- Filing of employee information in the personnel files within agreed timelines as per SOP
- Create new employee files and liaise with employee/HRBP/line-manager on outstanding documents
- Labelling and Index of new employee files as per SOP
- Telephone pincode administration (new requests/updates/terminations) within agreed timelines as per SOP
- Eco Time administration (new employees/updates/terminations) within agreed timelines as per SOP
- Prepare induction packs within agreed timelines as per SOP
- Order stationary for the HR Department within agreed timelines as per SOP
- Assist QA with HR Audit preparation/during the audit as per SOP
Customer Service
- Good collaboration with colleagues and management
- Handle queries (payroll and admin) and resolve/provide feedback within agreed timelines
- Assist with Eco-Time enquiries/requests within agreed timelines
- Adaptability and problem-solving capabilities: 100% query resolution
- Assist with recruitment functions within agreed timelines as per SOP
- Ability to identify and escalate problems through relevant channels
- Maintain good relationships toward department and the Group at large
- Willingness to work overtime
- Self-initiative and willingness to constantly exceed expectations
- Self-motivated
- Conflict management and appropriate levels of discipline maintained
Output
- Accuracy: Adhere to timelines as per SOPs
- Accuracy: Process terminations tasks accurately and submit within agreed timelines with supporting documents attached as per SOP
- Accuracy: Prepare Induction Packs accurately within agreed timelines
- Accuracy: Complete Induction Packs accurately and submit timeously within agreed timelines with supporting documents attached
- Accuracy: Prepare documents for new employees, transfers, promotions, etc. with supporting documents attached within agreed timelines as per SOP
- Accuracy: Maintain employee information on Eco-Time accurately within agreed timelines as per SOP
- Accuracy: Complete checklists and document control sheets and submit supporting documents as per SOP
- Accuracy: File documents in personnel files within agreed timelines as per SOP
- Ability to prioritize work to achieve the required daily outcomes
- Optimisation of working hours
- Good time management: Outcome driven and deadline oriented
QUALIFICATIONS:
- National Diploma Human Resource Management or equivalent (NQF level 6) is a definite requirement for this position
EXPERIENCE:
- No experience
- Computer Literacy
TRAINING OFFERED:
- Training on company systems (VIP Payroll, HR Premier, ESS, Eco-Time), Company Policies & Procedures, Standard Operating Procedures (SOPs)
COMPETENCIES:
- Excellent interpersonal and communication skills
- Strong written and verbal language skills
- Strong administrative and data capturing skills
- Deadline oriented and able to work under pressure
- Effective time management
- Accuracy and attention to detail
- Passion for HR
- Effective monitoring and reporting skills
- Must have initiative and self-drive and be able to work on their own initiative through an agreed strategy
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