Position Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations and provide exceptional service to our clients. The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to handle multiple tasks in a fast-paced environment. This role is crucial in ensuring smooth operations and supporting our team in delivering top-notch outsourced employment solutions.
Key Responsibilities:
- Administrative Support: Perform a variety of administrative tasks including managing schedules, organizing meetings, and handling correspondence.
- Client Interaction: Serve as a point of contact for clients, addressing inquiries and providing timely updates regarding their outsourcing needs.
- Document Management: Prepare, review, and manage important documents such as contracts, reports, and presentations.
- Data Entry & Maintenance: Accurately enter and update client and employee information in our databases and ensure data integrity.
- Operational Assistance: Assist in the coordination of various operational tasks including onboarding new clients and employees, and managing project timelines.
- Communication: Facilitate clear and effective communication between clients and our internal team, ensuring all parties are aligned and informed.
- Problem-Solving: Identify and resolve administrative issues promptly, providing solutions and escalating when necessary.
- Compliance: Ensure adherence to company policies, industry regulations, and client-specific requirements.
Qualifications:
- Experience: Minimum of 2 years of experience in an administrative or support role, preferably within the outsourcing or employment sector.
- Education: High school diploma or equivalent required; associates or bachelors degree in business administration or a related field is a plus.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Adaptability: Comfortable working across different time zones and adjusting to varied client needs.
Please note that this position may involve working for an offshore entity.
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