Are you an experienced finance professional looking to lead and shape financial strategies in the education sector? Our client, a prominent institution in the Tertiary education sector, is seeking a Head of Finance to join their team in Roodepoort, Gauteng. In this pivotal role, you’ll drive financial planning, ensure compliance, and oversee the institution’s financial health, making a significant impact on its future growth and success. If you’re ready to bring your leadership and financial expertise to a dynamic and mission-driven environment, this is the perfect opportunity for you
Duties and Responsibilities:
Business Partnering Across the Campus
- Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
- Supports the overall budgeting process across the campus.
- Tracks and monitors the budget throughout the year.
- Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
- Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
- Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
- Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
- Manages the budget preparation process as per the national guidelines.
- Tracks and communicates the budget to stakeholders monthly.
Management of Internal Controls
- Implements, monitors and enforces the internal control environment across the campus.
- Reviews internal controls, identifies risk and makes amendments and recommendations.
- Manages the asset register and updates in the event of movements and changes.
- Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
- Monitors the compliance to registration process including documentation, process adherence and accuracy.
- Reviews, handles and resolves audit findings.
- Updates and reconciles Fixed Asset register Reconciliations – gives the new asset numbers to the relevant departments to ensure asset are tagged – weekly / monthly.
Debtors Management
- Drives the achievement of monthly targets for the collection.
- Tracks and analyses daily performance of the team.
- Co-ordinates the correct allocation of bank statements to student accounts.
- Checks that payment plans on student accounts are all loaded correctly.
- Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
- Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
- Co-ordinates and oversees the process whereby monthly student statements are emailed and communicated within the specified timelines.
- Oversees the debt collection process to meet the specified debt collection requirements.
- Reconciles student bursaries and any necessary adjustments to individual student accounts.
- Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.
Creditors Management
- Verifies and reconciles purchase orders and invoices.
- Captures invoices and payment of invoices to creditors accounts.
- Substantiates individual transactions prior to settlement of those invoices.
- Makes weekly / monthly payment of creditors.
- Manages and balances procurement card on campus continuously.
- Prepares ongoing procurement card reconciliations
- Captures all new suppliers onto system.
- Reconciles supplier accounts to creditors ledger.
Student Administration
- Oversees the administration process related to cancellations, deregistration’s and appeals of student contracts continuously. This includes weekly participation on relevant committee.
- Manages campus administration for registration process.
Billing and Reporting
- Balances loan and sweeping accounts weekly.
- Captures bank statements daily and sends bank reconciliations out monthly.
- Loads and reconciles salary and lecturer journals – monthly and investigates variances where applicable.
- Processes and balances monthly General Ledger reconciliation – up to Trial Balance.
- Oversees the updates of the credit balance report – monthly.
- Provides weekly cash flow and Capex report.
- Checks and clears all debit balances from vendor accounts – monthly.
- Raises accruals for expenses not yet received – monthly.
- Assists in the drawing up of the yearly budget – normally twice a year.
- Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
- Reports on results as part of the campus Senior Management Team.
Finance Team Management
- Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
- Oversees campus finance team to ensure smooth functioning of student administration for the campus.
- Ensures that finance and operations work together to ensure best student customer service is achieved.
- Develops, trains and manages performance for the team to ensure optimal performance.
Minimum Qualification:
- Advanced Diploma / Bachelors Degree (NQF Level 7) in Accounting or Financial Management
Minimum Experience:
- Minimum of 3 – 5 years Financial experience running a finance department up to Trial Balance. 2 years Management Experience. Higher Education environment preferable.
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