Reference: SW004729-CL-1
Stellenbosch : An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team.
Candidates who currently reside in the Western Cape are invited to apply for this position.
Duties & Responsibilities
The Office Manager will ensure that the environment is a great place to work and to be the “go-to” person for the young and vibrant team. The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals. This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks. Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.
Criteria
- Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
- Minimum experience: 3-4 years’ experience as an Office Manager in a medium to large office environment.
- Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
- Proven capability across Office 365.
- Ability to thrive in a busy environment with autonomy to complete actions.
- Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
- Excellent communication skills with a high level of proficiency in the English language.
Key Responsibilities
- Tracking spend against an office budget in collaboration with the finance department.
- Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
- Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
- Manage commercial insurance schedule for the office.
- Site Health and Safety administration.
- Facilities Management liaison, including security, maintenance and access to the office.
- Liaison with suppliers and landlords.
- Assist in administrating EAP program together with HR.
- Meet, greet, and host visitors.
- Point of contact for various ad hoc requests and needs from employees.
- Organise team and corporate socials and events.
- Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage/decor.
- Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
- Coordination of onboarding and offboarding, including induction.
- Travel coordination - domestic and international.
- Diary and meeting management.
- Support business tenders – documentation compilation.
- Formatting of reports, information packs or presentation for clients.
- Manage internal booking system for meeting rooms.
- Substitute for reception and switchboard when the Office Assistant is absent.
- Manage office mailbox.
- Assisting the Enabling Functions team in other offices on an ad-hoc basis.
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