This diverse role encompasses a wide range of responsibilities, allowing you to make a real impact on our day-to-day operations. You will:
- Office Administration:
- Manage daily office operations, including liaison with our office rental agencies.
- Handle procurement, monitor stock levels, and manage office-related budgets.
- Oversee office access control, parking allocation, and logistics.
- Manage office repairs and maintenance, ensuring a safe and efficient working environment.
- Coordinate hotdesk setup and allocation.
- Manage logistics for hardware maintenance and returns.
- Assist with filing and paperwork.
- Provide support with new starter onboarding and staff exit administration.
- Assist with meeting organisation, travel arrangements, and expense reconciliation.
- Supervise the Office Cleaning staff.
- Assist the Marketing Team with staff events.
- Answer phones, welcome visitors, and provide general office support.
- Identify and implement process improvements to optimise office efficiency.
- Recruitment Support:
- Assist in the recruitment process by evaluating CVs, shortlisting candidates, and scheduling interviews.
- Liaise with candidates and recruitment agencies.
- Conduct initial screening interviews (Meet & Greet).
- Assist with preparing employment agreements.
- Help ensure background checks are completed for new starters.
- Assist with tracking and recording relocation expenses.
- Human Resources Support:
- Maintain accurate personnel records (electronic and hard copy).
- Prepare and send out employment-related documentation (e.g., employment agreements, salary structures, leave forms).
- Support leave management and track leave balances.
- Liaise with medical aid advisors to manage staff medical aid plans.
- Inform the Finance Department of staff changes affecting payroll.
- Support the profit share enrolment process.
- Arrange performance review meetings.
Respond to general HR queries and escalate issues as needed
- Essential Skills and Experience:
- 2 years of office administration experience.
- Strong administrative and organisational skills.
- Meticulous attention to detail.
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills.
- Highly ethical and able to handle confidential information.
- Self-motivated and results-oriented.
- Proficient in Microsoft Office Suite and Google Workspace.
- Able to meet deadlines and provide progress updates.
- Proactive and takes initiative.
- Willingness to learn.
- Approachable and enjoys working with people.
- Honest, hardworking, and flexible.
- Must own a vehicle and have a valid Code 08 South African drivers license.
- Desirable Skills and Experience:
- Knowledge of South African Labour Law and HR best practices.
- Experience in a recruitment, HR, or finance role.
- A tertiary degree or qualification in Business Administration, Commerce, HR, (Industrial) Psychology or a related field.
If you're ready to take on a challenging and rewarding role where you can make a real difference, we encourage you to apply!
