Job Reference: CPT003417-Meg-1
Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and are you highly proficient in Excel (v-lookups/H-lookups/formulas)? Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a people person who enjoys being in charge of an office where they are the 'go to' person in getting everything sorted. Experience with Xero is an advantage. A basic accounting diploma is preferable. Being immediately available is highly advantageous.
Duties & Responsibilities
Requirements
- Grade 12; Basic accounting diploma advantageous
- Proficient in Excel (v-lookups/H-lookups/formulas), Word, and Outlook
- Experience with Xero is an advantage
- Bilingual (English – speak / Afrikaans – understand)
- Presentable with outgoing, well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative, and work well in a team & independently
Duties
- Reporting to the Director and Financial Manager
- Tracking of servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced
- Follow up on outstanding accounts
- Create proforma invoices and track deposits (request deposits)
- Send final invoice to customer upon finalization of job
- Job costing installations
- Ensure job costings are accurate and complete for the month (Dbn/Cpt/Jhb)
- Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)
- Certificates (SASA/SAGA/AASA – annual) to clients upon completion of job and receipt of final payment
- Assist with insurance claims (Dbn/Cpt/Jhb)
- Manage WIP/check proformas converted correctly to invoices – distributed to clients
- Manage rental agreements
- Xero – process invoices/credit notes daily, allocation of receipts from/to WIP and daily receipts to closed jobs
- Manage client enquiries telephonically, helping and going the extra mile to ensure you can get back to them with exact information required
- Build sound relationships with clients, enjoy being the go-to person when help is needed
- Registration of any new contract fitters that are working on site
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Check working hours and daily signing in and out
- Manage sick leave schedules and administration required
- Manage in-house database of customer lists
- Ensure that jobs being worked on are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated and on file when needed
- Manage the royalties program
- For rental units, ensure month rental and water and sewerage accounts are issued timeously and payments are received
- Reconciliation of vehicle fleet for Cape Town, Johannesburg, and Durban
Salary: R negotiable dependent on experience
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