Job Opportunity: Leasing Administrator
Are you a driven individual looking to join a dynamic asset management team? We are a property asset management company, based in Tokai, Cape Town with retail property assets across South Africa under our management. We are looking for an individual to join our Leasing Administration team at our Head Office.
Our company culture is one of ownership, accountability, excellence, teamwork and active participation in uplifting the communities in which the company operates.
Duties & Responsibilities
- Interpretation and data entry of new leases into MDA, for lease information and recurring billing.
- Interpretation and data entry into MDA of ancillary documentation, such as renewals, amendments, addendums and terminations.
- Capturing all information in a timely manner with a focus on accuracy and continuity.
- Drafting renewal packs, offers to lease, leases and any supporting leasing documentation timeously and accurately.
- Working with the team to complete any Area Change Requests for leasing activity that require a unit area change.
- Have an understanding of the upcoming lease documentation and act on inputting leasing documents onto MDA to ensure accurate leasing activity.
- To ensure that the leasing activity is recorded accurately and in a timely manner to support external reporting requirements.
- Assisting with the first step in the commission calculations process.
- Communicate Lease Administration changes to the team as applicable.
- Provide support to the team when needed.
- To regularly communicate with and follow up with tenants on outstanding documentation including FICA documents.
- Assist Tenants, other leasing administrators and Centre Managers to resolve all complex tenant leasing queries.
- Keep all tenant and lease files in filing system updated and current.
- Assisting with the capturing of turnover figures.
- Other duties as assigned.
This position reports to the Head of Legal.
Desired Experience & Qualification
- Practical and relevant work experience must be demonstrated in the candidate's CV.
- Contactable references are essential.
- Retail leasing experience and experience working on MDA will be advantageous.
- The candidate must have excellent English language skills (speak, read, write).
- Having Xhosa and/or Zulu language skills will be advantageous.
- The candidate must have attention to detail, be able to work in a team, adhere to company processes and take initiative when necessary.
- MS Outlook is essential. The candidate must be able to manage their email well and have a good grasp of email.
- Well-groomed, neat, flexible, reliable and organised.
- Self-Motivated.
Package & Remuneration
Market related.
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