The purpose of a Facilities Officer is to ensure the safety and functionality of a building and its surroundings. They are responsible for meeting health and safety standards, overseeing maintenance tasks, and managing building assets. They are overseeing the upkeep of equipment and supplies, determining and scheduling repairs or renovation projects, and coordinating safety inspections. Facilities officer oversees a budget and must deploy credible outside vendors for supplies, repairs, and other measures.
Qualifications and Experience
- Matric
- National Diploma or Degree (NQF Level 7) in Facilities Management,
- Valid driver’s licence
- 3 to 5 years’ experience
- Understanding of OHSA
- Understanding of buildings and facilities by laws
- Conversant with Heritage Council Regulations
Duties and Responsibilities
- Manage the landscaping, pest control, parking, catering facilities and utilities management.
- Management of external service providers.
- Arranging service schedules for all maintenance work to be done and ensure that they are done correctly
- Health, Safety & Risk Management -Follow the organization's OHS policies.
- Procedures, and mandatory instructions; to identify and mitigate risks, and to safeguard the environment and the wellbeing of oneself and others.
- Perform monthly inspections as per the register and file hard copy for record keeping (Quality management).
- Validation of utility billings in terms of payments, consumption data and rand value.
- Consumption data comparison of water, electricity and gas.
- Logging and follow up of any queries on the municipal accounts with the relevant Municipalities
- Manage the premises risk and insurance.
- Ensure all building facilities adhere to proper safety standards and cleaning procedures.
- Maintain equipment and building provisions to meet health and safety requirements.
- Organize and plan building renovations and refurbishments.
- Handle insurance contracts.
- Run routine maintenance inspections.
- Monitor interior and exterior areas of building for cleanliness and general conservation.
- Prepare and implement project budgets and timeframes.
- Comply with all health and safety policies and procedures.
- Liaise with the Heritage Council on the upkeep and maintenance of buildings.
Efficiency and Cost Optimization
- Develop and implement strategies to optimize facility operations and improve efficiency.
Risk management:
- Ensure compliance with health, safety, and environmental regulations and standards.
- Ensure adherence to specified standards, policies, practices and procedures.
- Ensure that all insurance covers are in place.
Budget Management:
- Manage budgets, forecast expenses, and control costs related to facility operations.
- Approval of quotes.
Project Execution:
- Implement project management methodologies to plan, execute, and monitor facility-related projects.
- Solve problems and make decisions on maintenance related work issues daily.
- Determine the necessary scope of work for the required work/ project.
- Evaluate quality of work and progress according to project plan.
- Report on project performance.
Ensure that the following technical maintenance services are provided:
- General building services
- Utilities management
- Electrical services
- Plumbing
- *The scope excludes all Gas processing and Pressure Equipment infrastructure e.g. Cottesloe manifold.
Technical Knowledge/Competencies
- Procurement processes.
- SLA and contract management
- OHSA Act
- Technical report writing
- Report writing
