OFFICE ADMINISTRATOR
R20 000 – R15 000 NEG
Our well-known client an exporter with regional offices all over the country has an exciting opportunity for an Office Administrator. This is the ideal opportunity to put your organizational skills to use with this distinctive company. They are looking for a technical strong Office Administrator to come in and hit the ground running at their Head Office in Killarney Gardens. The ideal candidate will have a strong administration background.
Purpose:
Provide an efficient and friendly first point of contact for all visitors
Ensure the efficient and smooth running of the reception area
Provide administrative assistance to Management, Finance, Operations and HR
Administrative Duties
Load new wage employees on system
Registering the employees’ finger and send it to the clock
Complete new employee documentation when required to
Yearly license disks for employees’ vehicles
Keep record of all operations’ stock to ensure sufficient stock levels
Make copies, scan or search for documents
Assist with daily duties when assistance is required
Yearly company vehicle registrations
Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stock levels. Tasks includes ordering new supplies, identifying new suppliers and obtaining the best price
Manage, purchase and record the distribution/ collection of Personal Protective Equipment (PPE)
Register Tariffs on Pal track – Annual task
Run relevant Shipping and Intake reports to ensure all documents for the week, or the finished vessel is received
Responsible for generating pro-forma invoices
Update rebate sheets per client per week after invoicing
Responsible for the claims register
Create Workforce- normal and overtime hours on system
Responsible for managing and controlling office petty cash
Collect daily Covid-19 cleaning and sanitizing schedules and maintain adequate levels of sanitizing stock
Assist with collection and completion of vehicle travel records.
Receptionist Duties
Answer incoming internal and external telephone and personnel enquiries, filter calls accordingly, take messages and forward by e-mail
Receive visitors in a professional manner, sign visitors book and direct visitors to the correct staff member
Ensure reception area is always tidy and presentable
Accept deliveries and distribute as appropriate
Arrange couriers as and when requested
Assist with the arrangement of meetings
Arrange tea and coffee for meetings, visitors or as requested
Manage the cleaners
Education:
Matric
Diploma / Certificate will be adv
Minimum 2-3 years’ experience within a similar role
Excellent knowledge of MS Excel, Word, Outlook
Highly organized and flexible
Strong numerical skills
Must be able to work under pressure
Task and deadline orientated
If you are up for a challenge, apply with your most recent resume, supporting documents
Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.
