Job Description
The role is responsible for the accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and other finance functions. Must have MDA and property management experience.
Responsibilities
- Receive and verify invoices for payment and ensure they meet all statutory requirements.
- Prepare batches of invoices for capturing on MDA and capture all invoices on MDA.
- Process invoices: prepare documents and circulate for review and signing prior to the commencement of processing.
- Prepare and process account payable payments on online banking profiles.
- Prepare detailed payment schedule at month end for COO/CEO/CFO.
- Reconcile creditor statements with accounting records namely general ledger - creditors' ledger.
- Resolve invoice discrepancies with suppliers.
- Maintain a filing system for all financial documents.
- Review monthly expenses and raise accrual/provision for expenses outstanding. Prepare journals.
- Load Adhoc payments on online banking profile and prepare and process.
- Analyse monthly MDA reports for variances or misallocations.
- Preparation of Audit pack - certain sections.
- Assist with monthly Management packs.
- Creating of creditor codes on MDA.
- Process and issue 3rd party invoices.
- Allocating payments (execute payments) to invoices loaded in GL Accounts.
- Saving proof of payments to finance folder and attaching invoices to MDA.
- Sending remittances to creditors.
- Review and authorise PO's issued.
- Ad-hoc recoveries of costs incurred.
- Balance sheet recons.
- Managing cost schedule and ensuring that facility department and centre managers are updating accordingly.
- Handle all relevant correspondence with suppliers.
- Update files for Financial Year for Portfolio.
- Assist with accounting functions when accounting colleagues are on leave.
- Filing.
Requirements - MDA experience
- Bookkeeping experience in the property industry
- Creditors focus
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