Centurion, South Africa | Posted on 08/06/2024
Responsibilities
- Search for tenders and monitor tender announcements on various platforms.
- Attend tender briefings.
- Analyse documents, layout and standardisation of our proposals.
- Providing strategic advice throughout the tender process as well as an ongoing assurance function throughout the tender, promoting best practices.
- Delivery of compliant, professionally produced proposals within customer-defined timeframes.
- Coordinate and review/edit proposal input from a variety of stakeholders, typically involving contributions from Learning and Development, Talent Sourcing, Payroll Outsourcing and Technology and Finance.
- Ensure Compliance with regulations.
- Deliver persuasive writing and proposal best practices.
- Keep a record of the database and bids registered on our tender system.
- Promote best practice tendering and sharing learning across the organisation and through reviews on tenders and tendering processes.
- 100% Accurate completion of proposals/pricing and timely submission thereof.
- Ensure quality proposals are submitted based on an understanding of client requirements and trends.
- Manage Tender Submission Dates and Times.
- Negotiation of Contracts.
- Identifying potential risks in the bids, quotations and estimating, and in any related contract.
- Lead a team of tender administrators.
Requirements
- National Diploma in Business Administration/ Business Management or any relevant qualification.
- 5 – 7 years relevant experience in the tender specialist/ tender lead role.
- HR industry background preferred.
- Proven experience in both public sector & private sector in tender/bid proposals.
- Proven track record of delivering a compelling commercial offer and being awarded tenders and proposals.
- Proven skills in writing and editing proposal content within a complex business environment.
- Excellent communication skills.
- Attention to detail.
- Time management - execute procurement requests within a specified time frame upon completion of all documents required to submission on time (bid process e.g., tender briefing, preparation/compiling of proposal/tender etc).
- Bid Strategic thinking.
- Understanding key legislation governing bidding or tendering.
- Strong knowledge of MS Office applications.
- Ability to work both independently and as part of a team.
- Demonstrated integrity, independent thinking, judgment, and respect for others.
- Must be able to lead a team.
- Emotionally intelligent.
- Self-motivated - able to work independently with minimal supervision.
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