Director of Finance (13325)
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations.
Job Summary
To work under the general guidance and direction of the General Manager and the procedures and departmental standards manual. Maintain the highest standards of service and operational efficiency within all areas of responsibility and establish Control Procedures in all areas of hotel operation and accounting. Maintain and develop the Financial Team so as to achieve set objectives for the sound conduct of the business. Foster good relationships with the company owners as well as the Global Office.
Key Duties and Responsibilities
- Organize the whole financial aspect of the Hotel in all departments.
- Deal effectively with requests from Global Office as well as from the Owner’s side.
- Establish proper procedures and guidelines in terms of Purchasing, Capital Expenditure planning and implementation, annual budgets and forecasts.
- Establish new IT procedures and the setup of IT Systems that would establish Control and Procedures.
- Create new IT files for implementation so as to gain time and generate an increase in efficiency meeting the reporting needs of the Company.
- Controlling the payroll burden of the company and oversee the preparation of the monthly hotel payroll.
- To be IT proficient in hospitality PMS, POS and Accounting Software Systems.
- Responsible for the preparation of the month-end reporting to the Global Office and the Owners.
- Ensure that all control procedures relating to the inventory, purchase and payable ledgers are adhered to at all times, and any discrepancies are reported to your superior immediately.
- Fully aware of all related accountable issues in regards to the Purchase ledger.
- Monitor and review purchasing, delivery and requisitioning procedures.
- Oversee the payable entries and preparation of cheques.
- Assist wherever needed in all tasks done by employees under his/her control responsibility.
- Direct and assist in conducting the regular stock takes within the Food & Beverage, Housekeeping and other Inventoried Departments on a monthly basis in accordance with schedules set by your immediate Supervisor.
- Participate in inventory counts to ascertain that they are properly taken and coordinated with the accounting record.
- Maintain and conduct quarterly Operating Equipment stock take for the complete operation of the property.
- Ensure at all times that the Accounting system reflects the revenue and statistical figures of the Property Management System.
- Ensure that accurate reconciliation of all Balance Sheet accounts for each month end are prepared.
- Conduct the establishment of the yearly Budgets and Forecasts with the Excom, Director of Sales and General Manager.
- Prepare monthly revenue reports for Management and Global Office.
- Ensure the Fixed assets registry is up to date.
- Coordinate the collection and preparation of all statistical data required by the General Manager.
- Oversee the reconciliation of all bank accounts each month. Conduct monthly cash count of general cashier and other cashier’s cash funds.
- Ensure all procedures in terms of Income Auditing are respected and enforced.
- Oversee the preparation of the weekly Cash flow projection and monitoring thereof.
- Work closely with the General Manager in all related matters concerning the good function of the department and hotel financial operation, as well as the maintenance of good working relationships with the Owners and Management Company.
General Accounting functions
- Ensure accurate and timely delivery of the month-end accounting package.
- Ensure that financial controls are adhered to and developed alongside the business.
- Control and seek to reduce all operating costs of all departments in the hotel whilst maintaining standards set.
- Ensure that the Accounting department and any other department are respecting the Hotel accounting policies and procedures at all times.
- Ensure that all accounting entries are made according to the Uniform System of Account and or to the guidelines provided by Global Office or the Executive Vice President of Global Finance.
- Responsible for the revenues received and dispersed in all departments under his/her direct supervision by maintaining proper internal controls and auditing procedures.
Skills, Experience & Educational Requirements
- To have excellent numeric, literacy and keyboard skills, possessing Microsoft Word, Excel, Outlook and PowerPoint (essential) and a knowledge of IS systems such as Accounting Softwares and Micros POS system (Opera/Fidelio is desirable).
- To be knowledgeable in advanced computer setup, such as MS Macros, Networking, Servers and Hyperion.
- Minimum of 5 years accounting experience and previous accounting experience at a director/managerial level.
- Proven leadership and coaching skills with a track record of developing a highly motivated and cross-trained group of progressive accounting professionals.
- Familiarity with hotel operating systems and software.
- Excellent administrative, interpersonal, organizational, written and verbal communication skills.
- Highly organized and able to prioritize and meet deadlines in a fast-paced environment.
- Computer literacy a must, with a strong knowledge of Word, Excel, Outlook and PowerPoint.
Education or Certification
- Professional designation or acceptable university degree with an appropriate specialization in Accounting or enrolled in a recognized accounting program with progression to 3rd or 4th level preferred.
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.
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