Reporting directly to the CEO, you will be responsible for providing corporate and personal level support to the CEO of this financial services and asset management company, being proactive in anticipating the requirements of all job functions and communicating with CEO and other Senior Executives, implementing systems and procedures to deal with scheduled and ad-hoc workflow, being highly organized, self-motivated and demonstrating strong follow-through. performing office management duties in a fast-paced environment.
This high-level position - working with international Directors - requires your EXECUTIVE experience as well as a Degree or equivalent to deliver and communicate at professional manner.
Duties:
- Provide high-level confidential administrative support to CEO first and foremost, and the Senior Leadership team as required
- Manage and maintain DEO's extremely active calendar of appointments, schedules and travel arrangements
- Arrange and coordinate meetings/events (Board retreats, management dinners, international time zones)
- Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required
- Prepare reports, presentations (investor, Boards, partners) and memos when required
- Prepare the CEO's monthly expense summary - personal and business - related expenses
- Liaise with Leadership team on behalf of the CEO
- Perform office management, operations, and facilities duties in an entrepreneurial environment
- Interacting with high profile Executives from other institutions globally
- Prepare travel related expense reports for other members of senior management
- Manage all CEO's membership & subscriptions and their renewals / payments
- Maintain both paper and extensive elecronic filing (Outlook and other)
- Manage Personal tasks : Property / shopping and more
Requirements:
- Degree or relevant qualification
- 7+ years of executive-level support, preferably CEO/C-Suite levels
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Willingness to perform office management duties
- Ability to work in a growing fast paced entrepreneurial environment
- Strong interpersonal skills and the ability to build relationship with stakeholders including staff, board members and external partners
- Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients
- Superior customer service and interpersonal skills
- Proactive approaches to problem-solving and decision-making capability
This position is ideal for a professional who is confident, diplomatic and can handle various situations discreetly.
If you are ready for an amazing journey, we would like to hear from you. Suitable candidates will be contacted directly to discuss your CV and skillset. Thank You.
