We have a new and exciting role available for an Office Administrator in our Cape Town office.
S-RM is a global intelligence and cyber security consultancy. Since 2005, we’ve helped companies, governments and private individuals solve some of their most complex challenges.
We’ve been able to do this because of our outstanding people. We’re committed to developing bright, curious, enthusiastic people who want to think critically, solve complex problems, and achieve success.
But we also know that work isn’t everything. It’s about the lives and careers it helps us build. We’re immensely proud of this culture and we invest in our people’s wellbeing, learning, and ideas every day. At S-RM, you will have the option to join one of our five employee network groups and our Corporate Social Responsibility committee, which demonstrate our values.
We’re excited you’re thinking about joining us.
The role
The Office Administrator is responsible for all aspects of facilities management for the Cape Town office, infrastructure management and Occupational Health and Safety (OHS). They will also provide executive assistance to the Head of the South Africa office as well as take on finance-related responsibilities relevant to the Cape Town office.
Typical activities and projects will include:
Facilities and office space management
- Oversee and manage all aspects of office facilities to ensure continued quality of service;
- Oversee and manage all aspects of office space and communal areas to ensure functionality and cleanliness;
- Manage and continuously review relationships with facilities providers, contractors and suppliers;
- Manage office infrastructure projects including office moves and renovations as required;
- In association with the HR manager, conduct office induction and onboarding activities.
Building management
- Liaise with building management, letting agents and onsite contractors;
- Coordinate all maintenance and service activities of building appliances and physical structures.
Finance
- Process local purchase/supplier invoices on Salesforce;
- Process payments (with approvals) in the banking system related to invoices and expenses;
- Co-ordinate use of the local expense management process through Salesforce;
- Manage and post movements of petty cash into Salesforce;
- Support Group finance with the annual audit for the South Africa entity.
Administrative support.
- Executive assistance for the Head of the South Africa office;
- Maintain office management, facilities and OHS SharePoint folders;
- In association with the Operations Manager, manage the office administration budget and contracts;
- ‘Meet and greet’ duties as required.
Occupational Health and Safety (OHS).
- Lead on all office OHS activities;
- Responsible for OHS compliance and reporting;
- Maintain the Facilities Risk register ensuring risks are identified and resolved.
The role will be based in our Cape Town offices; however, we have flexible working arrangements available.
What we're looking for
We think candidates with the following skills and experience are likely to succeed as an Office Administrator at S-RM.
That said, if you don’t think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box—we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.
We nurture a culture of equality, diversity and inclusion and we are dedicated to developing a workforce that displays a variety of talents, experiences and perspectives.
We’re looking for the following experience and qualifications:
- Previous experience in an office and facilities administration role in a comparable organisation;
- Excellent verbal and written English skills;
- Fluency with MS Office suite of services;
- Any experience in the provision of executive assistance, Occupational Health and Safety experience (or certifications), or First Aid/Firefighting certifications would be highly beneficial.
The jobholder will need to have the following key personal skills and attributes to perform successfully in this role:
- Strong ability to work collaboratively as part of a diverse team;
- Excellent planning and organisational skills;
- Excellent attention to detail.
Candidates must have permission to work in South Africa by the start of their employment.
We offer thoughtful, balanced rewards and support to help our people do their best work and live their lives outside it, including:
- 23 days holiday per year in addition to public holidays (+1 day for every day of service up to a maximum of 28 days);
- Matching pension contribution up to 7% (up to a maximum of 14% combined), and financial education;
- Hybrid working and flexible working hours.
Parental Support:
- Fertility treatment leave – 5 days of leave per cycle of treatment per year;
- Maternity leave – 26 weeks of full pay followed by 13 weeks of half pay;
- Paternity leave – 6 weeks of full pay.
Various Health and Medical Benefits including:
- Medical Aid and Gap Cover Policy (taxable benefit) for you and your family;
- Free access to the world-famous mindfulness app Headspace;
- EAP programme for you and your immediate family.
The application process
To apply for this role, please email your Resume and Cover Letter to THIS LINK .
The application process will include:
- A preliminary call which will be a chance for you to find out more about S-RM and the role.
- One interview discussing the role and your capabilities skills.
- One interview discussing your previous experience, broader competencies, and suitability for the role.
S-RM nurtures a culture of equality, diversity and inclusion and we are dedicated to developing a workforce that displays a variety of talents, experiences and perspectives.
This position will be advertised until the 1st of November 2024, we intend to review applications and begin contacting candidates that will be progressing during the week of the 4th of November 2024.
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