Payroll Manager [Payspace] Yes

Gloei Technolgies (Pty) Ltd • Other • Pretoria, Gauteng, South Africa • $300 - $400 / year • 2w ago

Payroll Manager

Our client is seeking a Payroll Manager that will be responsible for effectively and efficiently managing the payroll department and providing a service with maximum output.

Duties & Responsibilities

DUTIES & RESPONSIBILITIES:

Manage the entire payroll department, including 3 Payroll Officers.
Continually assess, analyze, set, and meet effective deadlines for the entire payroll process.
Develop, review, and maintain an accurate payroll administration process.
Prepare and timely send out wage sheets to stores for input by the 10th of the month.
Import and/or input the completed wage sheets into Payspace, according to information received back from stores. Check for anomalies that stand out.
Ensure that each store is processed according to the relevant checklist.
Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
Consult with managers and/or owners regarding queries on the wage sheets.
Ensure staff on maternity leave are not paid for the specified period and that leave is inputted on the system.
Review and quality assure changes or variations within each store and ensure correct paperwork is submitted.
Load weekly subsistence allowances for Catering and ensure necessary deductions are made from the employee’s salary.
No changes may be made without appropriate paperwork, which could include an email.
Check for data errors, omissions, and inconsistencies for data integrity.
Review and input new starters, terminations, promotions, transfers, and changes of particulars.
Review and input/action any leave and ensure correct paperwork is submitted.
Input all relevant Employment Equity fields for any store that qualifies to submit EE Reports and assist HR where appropriate.
Ensure employees who form part of more than one store have the correct additional tax deducted, to be reviewed at the beginning of the new financial year and each time the remuneration changes.
When an employee goes from fixed-term temporary to permanent, ensure the correct letter and beneficiary form (if relevant) is submitted, actioned, and correctly recorded on the payroll system.
Load the transport reimbursements on the 15th of each month for RPCK and Cleo’s.
Manage and control the annual WCA submissions to the Compensation Officer.
Input the information of any employee transferring from one store to another on the system.
Update VIP with the latest changes.
Keep abreast of the latest trends in payroll management.
Ensure that each store is set up according to relevant legal requirements and parameters.
Update store information on VIP regarding when a store started trading and when it was closed or transferred.
Assist with handling any TERS queries.
Ensure to copy the correct set company when creating a new store on the system, depending on the different requirements according to its area.
Ensure payments are made by the appropriate date and cut-off times for each store.
Check the Payroll Officers' payrolls to be finalized and submitted to the banks by the appropriate date for the specific store.
Upload payments to the banks and ensure they are authorized accordingly.
The following day after payment, ensure that all staff had been paid successfully on the bank.
Attend to any payroll queries from either the manager or staff members.
Upload the payslips and IRP 5’s onto the ESS platform on Payspace. Print payslips where necessary.
Review payroll account reconciliations and ensure accuracy.
Ensure full third-party reconciliation and load on the banking platform for payment.
Prepare PAYE bi-annual, annual, and monthly (February and August) returns and reconciliations to SARS and submit information through Easy file (EMP 201, EMP 501).
Run and distribute IRP5 documents to managers for employees.
Create and run reports for managers as requested.
Ensure the increase reporting from payroll is completed and given to HR.
Prepare relevant reports and distribute them to the relevant Bookkeeper.
Manage the timely resolution of payroll queries.
Consult with Provident Fund Administrators, Bargaining Councils, Workman’s Compensation, and SARS for accurate registration, reconciliation, and payment.
Input the provident fund submissions for Sanlam and Momentum online.
Work out actual hours after viewing bio clocking for the warehouse.
Maintain confidentiality of information, which is non-negotiable.
Perform a high-level review of payroll administration data for errors, omissions, and inconsistencies.
Apply for tax directives where applicable.
Continually assess ways of enhancing and improving our systems.
Register any new company for UIF within 21 days of opening.
Build and maintain sound relationships with functional heads and franchisees across all stores.
Provide a payroll support service to management and staff.
Run dummy pay slips when requested.
Review, document, implement, and update store information, procedures, and guidelines to record each store’s payroll history and relevant facts.
Confirm employment.
Retrieve the IT 88 and implement it onto the system.
Keep abreast of all payroll information, e.g., budget speeches, to implement relevant changes into payroll.
Effectively recruit, manage, motivate, discipline, and train payroll employees to ensure an effective payroll service that is completed within deadline periods.
Monitor the payroll officer’s error ratios monthly and assess and act accordingly.
Perform the duties as a Super User for payroll. Set access rights for different users.
Any other reasonable duty as required by management.

Desired Experience & Qualification

REQUIREMENTS FOR THE POSITION:

Minimum of Grade 12.
At least 8 years’ experience with payroll.
Experience in dealing with a payroll of at least 1,500 staff members.
Solid experience in preparing and submitting EMP 201 and EMP 501.
Payroll managerial experience of at least 5 years.
Payspace, Sage VIP, and MS Excel experience are necessary.
Setting up payrolls correctly on Payspace.
Strong experience in managing multiple payrolls and high-volume workload experience.
Meeting deadlines is non-negotiable.
Knowledge of statutory deadlines.
Attention to detail and thoroughness.
High efficiency and effectiveness.
Excellent reconciliation skills.
Ability to protect confidentiality.
Assertive and polite.
Team player.
Good time management and ability to cope within a highly pressurized environment.
Ability to understand complex concepts and is willing to learn.
Excellent analytical and critical thinking skills.
Demonstrated track record of delivering results in a fast-paced, deadline-driven environment.
A basic understanding of Employment Equity.
Ability to manage, train, and guide the payroll department.
A full understanding of payroll processing and month ends including third-party payments.
A solid understanding and ability to work on a salary control account with the General Ledger on Pastel Evolution.
Knowledge of the legislative process for the WCA returns annually.
Implementation and updating of the General Ledger into Payspace.
Experience in dealing with bargaining councils.
Solid understanding of dealing with different banking processes, preferably FNB and Standard Bank.
Understanding of ETI.