Proposals Administrator
Permanent Posted 1 month ago Applications have closed
SFG Engineering
Main Purpose
◼ Assist with formulating quotations and tenders related to all transformer products, services and technologies which the company part takes in.
◼ Ensuring that tenders and quotations meet the company and the customer’s commercial terms and conditions.
◼ To assist external and internal customers with queries.
◼ Forward the list of items quoted on to the costing department for costing.
◼ Populate the quotation documentation with costing information, get quotation signed and forward to customer.
◼ Follow up with customers on quotation and assist with queries.
◼ Assist with credit approval process.
◼ Following up of outstanding orders for quotations issued.
◼ Updating of quotation register.
◼ Assist with tender returnable.
◼ Create and process Works / Sales orders.
Duties and Responsibilities
Bill of Materials
Proposals:
◼ Take responsibility for tender documents and quotations within the organization. This will include costing schedules.
◼ Review customer specifications to ensure compliance (commercially and technically).
◼ Gather and compile all returnable documentation and attachments required as part of the tender submission.
◼ Based on predetermined parameters set by the costing department, performing cost calculations to determine projects margins and selling price.
◼ Liaise with branches and business units with regards to tenders/quotations.
◼ Formulate the best possible solution to meet customer requirements.
◼ Ensure all technical literature included as part of the tender document is the most relevant and up to date information.
◼ Regularly obtain the latest prices for costing purposes from all the group organisations and preferred suppliers.
◼ Summarize tenders for ease of evaluation.
Customers:
◼ Assisting customers with commercial queries.
◼ Provide support to customers.
◼ Regularly following up with clients as to the status / success of tenders/quotations submitted and part take in pre-order negotiations.
Other:
◼ Continuously improve internal systems and procedures.
◼ Monitor engineering developments and new projects within the engineering and energy sectors.
◼ Update daily / Monthly KPI’s.
◼ Perform any other reasonable duties assigned to you, as and when required to ensure the smooth operation of the company.
Qualifications and Experience
◼ Matric.
◼ At least 5 years work experience.
◼ Computer Literacy – Microsoft, Excel, Syspro (advantageous), SAP (advantageous)
Special Requirements
◼ Able to read, write, speak and understand the English language.
◼ Able to communicate clearly and concisely, orally and in writing, including formal communications and making presentations.
◼ Possess the ability to make independent decisions when circumstances warrant.
◼ Has patience, tact, a cheerful disposition and enthusiasm as well as the willingness to handle difficult situations.
◼ Ability to pay close attention to detail and co-ordinate various activities simultaneously.
◼ Ability to work well in a team setting.
◼ Has good commercial skills.
◼ Good negotiation skills.
◼ Good telephone manner.
◼ A keen sense of urgency and a willingness to learn additional job related skills.
◼ A code 8 driver’s license.
Working Conditions
◼ Predominantly office based.
◼ Out of office errands from time to time.
◼ Is subject to work beyond normal working hours, evenings, weekends and holidays should the need arise.
◼ Position may require out of town travel.
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