Project Site Administrator- Port Elizabeth

Oxyon People Solutions • Contract • Stellenbosch, Western Cape, South Africa • 1w ago

Duties will include:

Provides site administrative support to the Project Manager and Site Manager.
Interact with clients, subcontractors and visitors.
Responds to emails and other digital queries and correspondence.
Manages calendars for senior staff, including making travel arrangements.
Drafts and edits letters, reports, and other documents.
Inputs and updates information in databases and spreadsheets.
Prepares meeting agendas and takes meeting minutes.
Assist with weekly reports
Coordinates logistics for meetings, including room setup and catering.
Operates and maintains site office equipment, including printers, copiers, and IT.
Research as requested and compiles and summarizes information for reports or presentations.
Maintain Filing system online
Works closely with other administrative staff and supports other colleagues as needed.
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Ensures that deadlines are met and adapts to changing priorities.
Presents a positive and professional image for the organization.
Data management and entry skills, including the ability to maintain filing online,
Accurate record keeping
Written communication skills
Time management, multitasking, and flexibility
Organizational skills
Accuracy and attention to detail
Supply management and inventory control
Interpersonal skills, professional and courteous demeanors, excellent office and phone etiquette, and the ability to diffuse tense situations
Ability to work well under pressure and navigate multiple deadlines
Proactive approach to problem-solving and process improvement
Ability to work well independently and in collaboration with others

Qualifications and requirements

Grade 12; Diploma advantageous
Proficient in MS office and Excel
2 – 3 years’ experience
Understanding of basic bookkeeping processes
Ability to use initiative to problem solve
Reside in the local area
Driver’s license with own transport

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