Job purpose:
Reporting directly to the Head of Commercial Finance.
The Group Purchasing Manager is responsible for strategically sourcing and managing procurement to optimize costs, ensure quality, and support the company's growth.
Key Performance Areas/ Capabilities
- Ensure compliance of supplier on boarding process
- Ensure due diligence of supplier & SP (service providers) screening (AML- anti money laundering.)
- Ensure due diligence of Procure-to-pay (P2P) processes relating to spend management software, PO Cycles, Invoice administration, souring of goods and services (group buying)
- Ensure full due diligence of blanket purchase orders for recurring spend
- Partnering with the finance team to provide monthly reports on open purchase orders to asset with the close process to recognise accruals and prepayments
- Drive cash reserve initiates with the negotiation of 30-day payments terms for SLA suppliers, to have a positive impact on treasury cash reserves.
- Assess the financial viability of potential suppliers, through utilizing various financial metrics, with significance on Return on Investment (ROI) and Acid Test Ratio’s.
- Prepare B-BBEE data for preferential procurement elements
- Prepare top send supplier reports to drive opportunities for cost savings opportunities and contract renegotiations.
- Manage, Track & report on RFI (Request for information) RFQ (Request for quote) & RFP (Request for proposal) group processes.
- Prepare reports on P2P cycle efficiencies and possible areas of improvements.
- Prepare monthly cost savings reports for the group across, RFQ sourcing activities & contracts savings opportunities.
- Streamline procurement processes to enhance efficiency and effectiveness; through
- Understanding the current procurement landscape
- Implementing technology solutions
- Standardising processes
- Enhancing supplier collaboration
- Training and Development
- Performance Measurement and Continuous Improvement
- Fostering a culture of innovation
- Ensure full compliance with all internal procedures and policies relating to procurement.
- Adhering to regulatory & legal in procurement practices
- Enhancing and lead team performance through clear performance metrics and KPI’s
- Foster a collaborative and high-performance team environment by enhancing problem-solving capabilities and innovative sourcing strategies.
Qualifications
- Bachelors degree or Advanced Diploma
- A relevant tertiary qualification in Procurement CIPS certified – Level 5/6
Experience
- Experience in a similar role within a Procurement & purchasing department, ideally within in a FinTech or Financial industry sector, specialising in Indirect Procurement activities.
- Experience with Procure to pay Software, preferably Fraxion
- Experience with PEP (Product Engineering Processes) in order to enhance efficiency of procurement processes.
- Accounts payable administration experience.
- Proven experience in Procurement in African countries.
- Proven contract negotiation experience
- Risk mitigation processes and tracking:
- Identify potential risks within the supply chain in order to mitigate disruptions (supplier risks, market volatility, and other vulnerabilities)
Experience in Cost Management:
- Analysing expenses throughout the procurement process (e.g sourcing through delivery, identify savings opportunities, ensuring value for money in all purchases by the organisation.
- Sustainability procurement practices experience
- B-BBEE experience – Preferential procurement, Supplier and enterprise development.
- Experience with stakeholder engagement and supplier onboarding due diligence processes – AML.
- Able to manage full Request for Proposal processes and scorecard scoring, tracking, and reporting.
- Experience and understanding of compliance policies, practices, and regulations in Africa
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