GENERAL DESCRIPTION – JOB PURPOSE
My client a well-established NPO operating in Southern Africa with facilities offering a range of accommodation choices for independent, assisted, frail and dementia care for the Aged is urgently recruiting for a Fundraiser - Partnership Co-Ordinator for their Johannesburg Establishment (House) .
The Partnership Coordinator (HPC) / Fundraiser is a multitasker by nature. He / She has excellent communication, administration, and project coordination skills with a solid understanding of Marketing and Sales principles.
The HPC provides implementation and coordination on the ground level and ensures all event projects and activities are executed to both brand and organisational standards
REMUNERATION:
My Client offers a Competitive market related Salary package – Negotiable
COMPETENCIES REQUIRED (MUST HAVE)
- Certificate / Diploma: Events Management, Administration, Project Management or Hospitality
- Well-presented
- Strong verbal and written communicator (English, Afrikaans)
- Works well under pressure
- Conscientious with tasks
- Detail-orientated
- Good presenter (Formal and informal)
- Passionate
- Organised
- Friendly, approachable
- Adaptable
- Ability to establish priorities and work independently.
- Developed interpersonal skills
- Principled, ethical, and professional.
- Consistently displays a high level of enthusiasm, energy, initiative, and drive.
- 2-3 years prior experience in events, marketing and / or project management
- 1-2 years’ experience in fundraising activities and initiatives
- Excellent verbal and written communication skills.
- Proficiency in MS office
- Valid SA Drivers licence
- Own vehicle
- Own Smart phone device equipped with updated messaging and camera-functionality
GENERAL DUTIES AND RESPONSIBILITIES
Campaigns
Campaigns - Capital Projects as per budget (4 Quarters = 4 campaigns)
- Plan and Coordinate:
- maintain applicable project schedules
- set up yearly planning tasks for all Capex projects needs as directed by the Facility Manager. (i.e., Maintenance Equipment, Gardens & Equipment, House Aesthetics Look & feel, Furniture Needs, Housekeeping & Linen, Washing Machines & Tumble Dryers, Nursing & Medical).
- Task tracking, deadlines, and deliverables as set on the yearly calendar.
- Develop a strategy to approach potential donors i.e., using micro campaigns.
- Work towards pledging line items on a 3-year forecast.
- Maintain donor relationship, both new and old.
- Maintain and track all supporting budget / financial files
- Track projects and tasks – as directed by management on a per-project basis, based on institutional and/or donor priorities.
- Reduce the deficit of the monthly operational expenses through external funding.
- Identify House needs as per budgeted expense line items, in conjunction with house management
- set up a monthly targeted program. I.e. (Catering, cleaning, housekeeping, pest control, medical expenses, rates electricity, incontinence).
- Develop a strategy to approach potential donors, i.e., using micro-campaigns.
- Work towards pledging line items on a 3-year forecast
- Fundraising Events
- Collaborate with Facility Manager & Marketing and Partnership department in creating an annual calendar for suitable local events that encourage interest, brand awareness and community involvement, to tie in with campaign calendars and house events calendars
- Annual Fundraising Calendar
- manage Annual fundraising events calendar for House
- set up outlook events and reminders to the HOD team.
- identify targeted approach and involvement at community events and build partnership relationships (pensioners days, bowling clubs, retirement village open days, rotary clubs’ calendars etc.)
- manage resources pertaining to all calendars
- do monthly planning of events & special days & fundraising activities
- Event Plan
- Purpose of the event.
- Target Audience.
- Benefits and Value.
- Identify Human Resources needed to host the day.
- Manage volunteer event planning committees.
- Identify timeline, allocate staff and volunteers to host the day.
- Track budget for the event (revenue, expenses).
- Production and Oversight of all events, material marketing and outreach
- Plan with the marketing team to include posters, social media posts, advertising in the newsletter).
- Identify itemised events and resources
- Identify if donations are needed to assist with event cost (Gazebos, Sound, Food).
- Marketing channel - Keep Social Media content up to date with all events.
- Organise and complete event mailers and reminders.
- Manage all event venue(s) and vendor relationships.
- Track hours spent on planning and return on investment.
- Host debriefs of event
- Grants & Funding Applications
- Draw up a yearly list of all grants and scheduled deadlines for submissions. i.e., Holly Child, Grant in Aid
- Complete funding applications and follow-ups timeously and include in the monthly report
- Networking & Community Awareness
- Represent The Establishment at local networking groups and gatherings.
- Connect with and maintain relationships with all local press and media channels.
- Schedule regular presentations to service clubs, community groups and potential funding organisations, both off- and on-site.
- Provide consistent messages to recruit new support.
- Attend Chambers of Commerce events and networking opportunities.
- Attend various meetings on- and off-site as required.
- Host and facilitate sponsored activities or projects at the House and ensure the partnership is established.
- Engage with parishes for support in campaigns, events and occupancy.
- Digital Marketing & Brand awareness
- Identify and submit ‘house- level’ content to Digital Officer weekly.
- Work closely with Marketing & Partnerships staff to conceptualise House campaigns and digital media needs for House events.
- Communicate House occupancy and advertisement needs.
- Monitor and manage brand representation at the House level.
- Conduct professional donor tours / excursions of the facility and ensure the overall experience of Nazareth House is well received.
- Distribute invitations to workshops via WhatsApp / email.
- Distribute occupancy ads via email, WhatsApp and online media sources.
- Engage leads database for sign up on 20K campaign
- Daily Administration & recordkeeping
- Record all incoming donations efficiently and take ownership of issuing ‘Thank you’ notes and associated certificates when applicable.
- Prepare and issue Section 18A certificates and keep a database of such updated.
- Prepare certificates and capture photos for employee of the month.
- Ensure acknowledgement to donors and service providers is done when needed.
- Update donor and contact list database.
- OHS – duties as per appointment.
- Prepare marketing packs for distribution.
- Manager on duty weekends.
- Monthly Marketing & Partnerships report and donations report.
- Monitoring visitors and providing donor feedback, escalating comments and / or complaints to management.
- Ensure effective communication with local donors, community, and stakeholders.
- Occupancy Management and Lead Generation
- Direct marketing at specific demographical segments (age, income)
- Identify advertising opportunities at local clubs, i.e., bowling clubs, retirement villages.
- Build relationships and create marketing opportunities in their local newsletters.
- Brand awareness in posting occupancy adds on notice boards.
- Sale and awareness of open days, and brand awareness at the day, presenting a sales pitch.
- Liaison between the House and Marketing & Partnership team regarding marketing materials and feeding of new information on weekly meetings
