The ideal candidate will have a sharp business mind and proven success in managing multiple departments for maximum productivity. This person will be highly skilled in human resources, finance, IT, and warehouse management, and be able to develop and maintain an environment of trust, diversity, and inclusion, within the Johannesburg branch to achieve growth and profitability.
Duties: FINANCE AND BUSINESS MANAGEMENT - Financial Control (Budgeting, Sales Forecasting, Project / SLA Profitability, Expense & Debtors Control).
- Manage the operational budget, with high focus on cost management.
- Authorize expenditure within authority levels.
- Assist with operational budget inputs (resources, material handling equipment, labour, consumables, etc.)
- Participate in the Monthly billing and sign off on invoicing.
- Management of claims.
- Human Resources Management (E.G. Appointments, EE, Discipline, Training, Career Planning).
- Management Reporting.
- Implement /Review/ Renew SLA agreements and maintain or improve profitability.
OPERATIONAL & TECHNICAL MANAGEMENT - Manage Technical Queries which cannot be resolved by team members.
- Verify / Amend / Update and Approve the necessary SOPs to ensure effective Warehouse, Project, and Client management.
- Continually Improve and/or enhance technical service offerings.
- Health and Safety Management, Client Compliance and overall Compliance by staff.
CLIENT MANAGEMENT, SALES AND BUSINESS DEVELOPMENT - Communicate and meet with clients as and when required.
- Managing adherence to client and service providers SLA's.
- Oversee operational Service Delivery / Client Satisfaction
- Check / Approve Costings and assist with quote preparation in terms of scope of works.
- Investigate client complaints and prepare reports accordingly. Prepare and manage business development plans Expand Client base and market footprint.
HUMAN RESOURCES - Conduct performance appraisals for all immediate sub-ordinates.
- Managing absenteeism, overtime and access control.
- Ensure that Company IR process is adhered to at all times, in addition initiate and chair disciplinary enquiries as and when required.
- Identify and address training needs through the workplace skills plan received from the training department.
- Ensure updates are placed on notice boards.
- Motivate staff and coordinate all staff functions.
- Review employee potential and growth plan - follow up on the plans. Encourage employee development.
- Identify and assist with retaining highflyers.
RISK MANAGEMENT - Maintain operational legal compliance.
- Conduct a daily management walk-about of the facility to ensure compliance.
- Convene daily operations discussions with departmental heads.
- On a daily, weekly, and monthly basis review stock take/cycle count reports and sign-off and report on discrepancies.
- Conduct regular meetings with key suppliers to maintain good relationships.
- Implement and maintain SLAs with key suppliers and measure compliance with SLAs every month.
- Chair monthly safety meetings as and when required.
- Ensure that all departments are operating at optimal levels and that customer SLAs are being adhered to.
- Ensure that the operation adheres to licensing and permit requirements (Forklift licenses, Fire Marshall, etc.)
- Manage and coordinate response to incidents on site as and when required (spills, injuries, etc.)
- Manage and co-ordinate emergency drills.
- Ensure all incidents are reported immediately, chair incident investigations and assist with compiling the incident reports.
GENERAL
- Attend monthly management meetings and present operational performance stats.
- Compile daily, weekly & monthly management reports.
- Adhere to corporate governance.
- Assist with achieving facility objectives, targets and operational plans.
- Provide in-put into business continuity plan.
- Prepare for internal and external audits (ISO, SHERQ, DEL, Customers).
- Identify and manage continuous improvement projects.
- Participate in the review of business and SHE risk assessments with action plans.
Skills - Management Experience (Operations / Staff / General / Divisional).
- MS Office (E-Mail, Word, Excel, Power Point).
- Sales, Warehouse and Financial Acumen.
- Customer Relationship Management.
- Presentation / Negotiation and Sales Skills.
- Project Costing and Management.
- Root Cause Analysis & Report Writing.
Experience and Qualifications - Proven work experience as an Operations Manager or similar role.
- Minimum three years of Chemical industry-related experience will be advantageous.
- Degree in Business, Operations Management or related field.
- Knowledge of organisational effectiveness and operations management.
- Experience budgeting and forecasting.
- Familiarity with business and financial principles.
- Excellent communication skills.
- Experience in Inventory Management.
- Experience in Staff Management.
- Leadership ability.
- Understanding of Syspro and Pastel Accounting programmes will be advantageous.
- Valid, unendorsed Driver’s License.
Competencies - Relationship Builder.
- Leadership.
- Systematic Attention to Detail & Accuracy.
- Planning & Organising.
- Customer Focused.
- Analytical Thinking - Problem Solving.
- Commercial Effectiveness.
- Business Orientated.
- Technical Orientated.
- Professional Verbal & Written Communication.
