Purpose
To support and assist the department in effective management of the department by providing administrative support in the effective management of Stock and Suppliers.
Key Responsibilities
Purchase Order Management
Manage and control all Purchase orders, printed and on the system.
Control and issue Purchase Orders when required to the relevant departments.
Confirm delivery time slot booking for selected suppliers.
Daily reporting on all Outstanding and Overdue Purchase Orders to relevant Buyers
Administration
Responsible for the administrative duties involved with the data processing of the buying functions. Duties will include processing of Supplier documentation, record keeping, updating Supplier files and information.
Analysing & Reporting
Provide the department with the required information and reports to effectively carry out is duties in the most efficient way.
Run daily department reports to assist in the effective management of stock and supplier.
Daily reporting on all Outstanding and Overdue Purchase Orders to relevant Buyers.
Relevant Stock Reports to assist with effective management of Stock.
Generate Pricing Profit reports to assist Management with Pricing Strategy.
Education & Experience
- Minimum Grade 12 - at least 1 year preferable 2 years of formal certificate/short diploma level supply chain/procurement or relevant
- 2 - 3 years proven experience in procurement/supply chain administration or similar role
- Strong experience general clerical work and administrative procedures.
- Previous experienced in procurement processes, systems and inventory management will be a distinct advantage.
- FMCG background in similar role would be an advantage.
Knowledge and Skill requirements
- Ability to accurately track inventory and create reports
- Computer literate with good numeric skills and Excel knowledge.
- Finance and accounting literacy
- Excellent organizational and planning skills
- Proactive, self-motivated and work on own initiative
- Detail-oriented, possess strong verbal and written communication skills
- Strong organisational and time management skills
