The Golf Admin position does not require prior golf admin experience, will require an organised and competent administrator.
Specific responsibilities include but are not limited to the following:
1. General Manager
- report to and interact with the General manager daily. Assist in getting various issues addressed and resolved as requested by GM.
- Reception
- Answer telephone and interact with callers when reception area busy or unattended.
- Dealing with members and visitors when reception area is busy or unattended.
- Golf Bookings
- Time sheet control and planning. Manage tee time bookings efficiently ensuring accuracy and timely communication with members and visitors.
- Emailing relevant time sheets.
- Work together with relevant personnel e.g. Golf Committee, Captains regarding fixture planning.
- Manage all aspects of group bookings.
- Work together with Ass. GM to manage all aspects of Corporate Golf days.
- General Administration
- While not mandatory, experience with the Clubmaster system and a basic understanding of golf terminology and operations would be advantageous.
- Clock card control and management.
- Assist with membership inquiries, applications, and renewals.
- New member management and control.
- Management and control of annual membership subscription invoicing.
- Management and control of the monthly debit order membership subscription invoicing.
- Management of existing member data base as well as any outstanding payments.
- Communicate effectively with members, visitors, and staff in person and through written correspondence.
- Coordinate with other departments including golf operations, food and beverage and events to ensure seamless delivery.
- Management of stationery and office supply and relevant ordering.
- Bank statement reconciliation of funds due and relevant member payments.
- Collection of monies from the Pro Shop, counting and reconciliation.
- Management of petty cash and relevant payments when required.
- Compiling weekly / monthly sales and revenue reports.
- Management and control of the existing trophies.
- Assist with administrative work relating to the various league teams.
- Assist with the management and control of the both men’s and ladies Club Championships.
- Golf related administrative functions not mentioned above which may from time to time be assigned by management and the board.
- Hours of Work
- Normal working hours of 45 hours per week will be made up as follows:
Mondays, Wednesdays, Thursdays and Fridays – 8.00am to 5.00pm
Tuesdays – 8.00am to 12.00pm
Saturdays – 8.00am to 1.00pm
- Overtime work may be required at times and will be compensated via time off in lieu of hours worked.
