Responsibilities
:
Assume overall responsibility of Project Services (PS) projects, from tender award / handover stage through to contract execution, including commissioning and take-over and handover to client / services / operations.
Establish and maintain a positive and informative relationship with the client, supplier, sub-contractor and colleagues.
Accept full responsibility and accountability for successful and timeous completion of all projects including but not limited to contractual, procurement, engineering technical and financial aspects.
Identify, monitor and manage external resources, sub-contractors, suppliers and site activities.
Ensure the implementation and compliance with signed client contract specifications regarding all technical and financial aspects.
Ensure effective contractual management of the project through timely delivery of notices as may be required under the project contract with regard to variations, extensions of time and any other contractual requirements.
Monitor and manage internal resources for execution of projects.
If the need arises, manage internal resources for tendering & consulting.
Monitor and manage all financial aspects of the project including update/forecasts of project financial projections.
Approve supplier invoices for payment (invoice acceptance).
Approval of manufacture and fabrication drawings.
Negotiate Variation Orders up to a value determined by your line manager.
Sign Purchase Order Requests up to the value determined by your line manager.
Authorize Purchase Orders up to the value determined by your line manager.
Develop and maintain project budget and populate Estimated at Completion (EAC / CAF).
Manage project cash flow to run cash neutral or cash positive.
Complete monthly accruals and project update documentation and take responsibility for project budget.
Organise contract kick-off meetings with internal participants once an order / contract is accepted, to confirm the areas of responsibility, the milestones and launch execution.
Define and maintain project schedule / programme, including milestones and deadlines for all parties involved.
Conduct and minute Weekly Action Plan meetings (WAP) to ensure the project deliverables and financial requirements are communicated and monitored according to the set programme.
Actively follow-up and manage actions as identified in WAP.
Participate in the selection / adjudication of sub-contractors and suppliers.
Manage contractual relationship with suppliers and sub-contractors and ensure compliance to contractual programmes, costing and any other applicable project execution requirements.
Ensure that all RFQ’s, supplier Purchase Orders and Sub-Contractor Subcontract Agreements are in full compliance with the Project / Client / Internal specification’s and requirements prior to finalisation.
Participate in procurement strategy for the project.
Maintain accurate and up to date document and design register for the project.
Ensure the application of contractual standards and regulations.
Execute all functions and operations pertaining to this position according to company policies, standards and procedures.
Travel to client & contractor / fabricators sites – locally and internationally when required to ensure project completion.
Adhere to the following guidelines for the successful completion of all projects:-
Organise a contract kick-off meeting.
Thoroughly study the contract documentation and understand clearly all deliverables, obligations and specifications.
Identify & document risk / problem areas and formulate solutio
Present a preliminary project programme (Gantt chart) for discussion and finalisation and track the project according to a set baseline.
Identify and manage “scope gaps”.
Schedule and minute Engineering Design Review Meetings in line with the Internal Design Procedure.
Manage the development of process correct P&ID to a frozen state timeously.
Ensure a frozen P&ID is approved and signed by all relevant personnel prior to detailed execution of the project.
Follow the set project programme conscientiously and give feedback to the Projects Manager during project review meetings.
Manage and where required, formulate Engineering packages, fabrication requests, order requisitions and other relevant documentation.
Manage the control of drawings and monitor CAD operations pertaining to the project.
Monitor and manage engineering resources, buyers, stores, workshop, sub- contractor, supplier and site activities.
Manage project financial resources and give feedback on variances during project meetings.
Produce accurate estimates of project financial forecasts on a bi-weekly basis for monthly review or more frequently as and when requested by management.
Communicate with the client constantly and maintain an accurate record of this.
Compile engineering documentation based on an approved Master Document Register (MDR) including but not limited to operating and maintenance manuals and manage these in accordance with departmental Quality Management procedures.
Ensure contract evaluation and close off with feedback to all colleagues in a documented format.
Manage hand-over to client / end user / operations.
Lead Project REX with all relevant stakeholders and ensure learnings are implemented where relevant
Assume overall financial responsibility for the project, including the formulation of budgets and adhering to these budgets, also ensuring that all internal and external resources respect the budgets.
Produce detailed minutes on all hand-over, kick-off, technical or contractual meetings held for a specific project.
Keep all contract/project files and electronic folders in order and up to date at all times in line with departmental processes and procedures.
Submit and track all external document communication via transmittal notes.
Ensure health and safety legislation and contractual obligations pertaining to health & safety are adhered to throughout the project.
Ensure all QA and QC requirements are adhered to for the manufacturing of any equipment internally, by suppliers and sub-contractors.
Ensure all P&IDs and manufacturing drawings are checked and signed by the Engineering Team as dictated by the internal Design Procedure.
Ensure all necessary external documentation is checked and signed by the Consulting / Engineering Support Team as required.
Read and understand the ISO9001 manual for the procedures pertaining to the PS Division.
Key Skills:
Perform all duties to the latest ISO 9001Requirements,
Function as part of the Team,
Ensure total confidentiality of all information, internal and external, pertaining to the busines of the company's Solutions Southern Africa. all its Employees and Management,
Perform all necessary computer functions and ensure proficiency on document processing systems / software – Word, Excel, PowerPoint, MS Project, Google Docs etc,
Communicate with clients in a professional manner,
Qualifications:
BTech/BSc in an appropriate Engineering field (Civil. Mechanical, Electrical, Chemical Engineering) at a recognised institution.
At least three – five years experience in project engineering in same or related industry.
Post graduate course in Project Management an advantage.
Commercial experience with bespoke, FIDIC, NEC and GCC type contracts will be an advantage.
Thorough knowledge of commercial terms.
Computer skills (Relevant current software as utilised by the company such as MS Office / Google Suite applications, etc.).
Organisation skills.
Verbal and written communication skills.
Pr. Eng (ECSA) and/or Pr. CM/CPM will be advantageous
