Purpose of Position:
- To provide efficient day-to-day support for procurement and logistics department.
Duties & Responsibility:
- Receives inbound deliveries from customers, suppliers, and Courier / Freight Companies,
- Checks if the delivered goods match with the invoice and Purchase Order.
- Inspects the shipments if there is no sign of damage on the packaging prior to signing the delivery note / invoice.
- Mark the received goods to ensure that FIFO principle is maintained.
- Amend Purchase order (if necessary) and then perform Goods receipt process on SAP (MIGO)
- Pack the goods into the relevant Storage Locations / bins.
- Responsible for picking the goods and dispatch them for delivery to customers.
- Operates the warehouse forklift and other materials moving equipment.
- Share Proof of deliveries and related invoices with Logistics Team Lead for further handling.
- Prepares and issue delivery notes and hand-out documents to be signed by the Logistics Team Lead for all stock items to be delivered.
- Prepares, prints, and attached shipment labels as per Company standards.
- Performs stock transfers in-and-out and between storage locations when necessary.
- Runs weekly stock reports such as GR-IR, obsolete stock, dead stock for reporting submission
- Manages demo and trial stock
- Responsible for the general housekeeping of the Stores.
- Responsible for all packing and preparation of shipments (local and exports)
- Maintain an up-to-date record of audit trails for the warehouse (Picking Slips, Delivery Notes, etc)
- Filing / management of records, archiving and storage requirements.
- Regular Stock take of RMA inventory as required
- Participation in Audit, Stocktaking and assist Shared Services.
- Compliance with The Company Mining Workplace Health and Safety policies and procedures,
- Participation in audits and compliance with instructions given in respect to the health and safety of himself / herself and the safety of others
- Submissions of monthly stock reports
- Other duties as required from time to time.
Critical Knowledge, Skills and Abilities:
- Intermediate working knowledge of Microsoft Office suite (in particular, MS Word and Excel)
- Sound working knowledge of general inventory program applications
- Sound working knowledge of SAGE / SAP ERP purchase order module is desirable, although training will be available on The Company's internal systems
- “Can do” attitude
- Willingness to go the extra mile for customers (internal and external)
- High level of personal drive and motivation
- High level of attention to detail
- Strong time management and prioritization skills
- Excellent communication skills, both verbal and written
- Ability to work in and contribute to team building environment
- Ability to set day to day priorities within overall priority listing
- Strong problem solving, interpersonal and negotiation skills
- Must possess a valid driver's license.
Qualifications and experience:
· Grade 12
· Further tertiary qualification in Logistics will be advantageous.
· 2 -3 years’ experience in warehousing and storekeeping
· SAP Materials Management Module essential Major Challenges / Problem Solving:
· Dealing with conflicting priorities
Decisions Expected:
Own Authority
- Setting of day-to-day priorities within overall priority listing
- Make recommendations for service delivery improvements where necessary
- Expenditure for parts and components within allowable limits
- Creating build orders for assembly team
- Advising Business Unit Manager of business risk areas as they are identified
Referred to Higher Authority:
- Approval for expenditure over allowable limits
- Any decision that will adversely affect budget
- Clarification of business priorities or urgent escalations
Working Relationships:
Most Frequent Contacts Purpose
Logistics Manager Direction and supervision; setting of priorities; training and development.
Cross-skilling in production areas and processes
Logistics Team Lead Supervision and regular guidance
Assemblers Provision of supply requirements in a timely manner
HW Technical & RMA Team Liaise regarding new products and assembly techniques
