Job Knowledge and Key Responsibilities
Accounting Operations:
? Prepare accounting entries and reports as necessary and appropriate for dissemination to the committee(s)
? Directs, participates in and verifies the taking of inventory for beverages, food, supplies, equipment, furnishings, etc.
? Maintain Fixed Asset Register (additions, scrapping of items, ensuring that items are relevant and up to date) and prepare depreciation schedules for monthly entries
? Assist with transfers between member accounts, monthly invoicing and general member and general member account queries from members
? Prepare insurance claim submissions and gathering necessary information required and records being kept on file (hard copies)
? Oversee membership billing, collections, annual renewal process and all other related procedures
Preparation of reconciliations and reports:
? Prepare and reconcile monthly ledgers including receivables, payables, bank accounts, asset accounts, payroll accounts, all other balance sheet control accounts, etc.
? Prepare financial forecasts in coordination with the various committees, departments, and General Manager, analyses financial information, monitors budget verses actual expenditures and advise management about variances and their potential causes, recommends corrective actions to help assure that budget goals are met
Preforming scrutiny and spot checks:
? Scrutiny of all accounting records and monthly financials (GL, reports, etc.)
? Perform spot checks on various point of sale departments/areas to ensure that procedures are
being followed and adhere to and address any discrepancies/irregularities picked up
? Implementing of new and updating of existing Standard Operating Procedures in all areas where
necessary
? Formulates, receives and recommends policy proposals for approval relating to accounting,
auditing, budget, revenue and cost control procedures, compilation of accounting and other methods and procedures
? Manages and conducts internal audit programs to help assure that records are accurately maintained and that established policies and practices are satisfactory and consistently followed
? Audit member and guest charges, check cash sheets to assure all receipts for member accounts have been posted/recorded
? Audit all cash and charge expenditures
? Assure that revenue/funds received are properly and correctly deposited
? Monitor collection of past due accounts, advise management when difficult stations may arise
? Assist with budget preparation and related procedures
? Assist with preparation of audit files & auditors assistance by working with the external auditors to
assure that procedures are consistent with club policies
? Assist with reviewing, signing off & authorising bank payments
? Assist with reviewing & signing off all daily cash-up’s reconciliations, weekly petty cash
reconciliations and monthly supplier reconciliations
? Assist with SARS VAT201 preparation for submission
? Assist with annual AGM preparation, attendance registers, voting ballots and voting count
? Assist with general settings and setup on the golf/accounting software and resolving queries and
ensure that the system meets all the current business needs
? Assist with shares, shareholder and shareholder certificate related matters
? Matric
? Relevant tertiary financial qualification
? Proven experience in an accounting/financial environment or related role
? Excellent communication and interpersonal skills (both verbal and written)
? Strong analytical and problem-solving abilities
? Proficiency in using accounting principles, accounting software and MS Office applications
? Ability to work independently and manage multiple priorities
• Attention to detail and a high level of accuracy
• Deadline driven
• Work well under pressure
