Commercial Administrator
Permanent Posted 1 month ago Applications have closed
SFG Engineering
Job requirements:
Matric with English. 3 years’ experience in the Projects and Commercial Administration Field. Good command of the English language and communication skills. Computer literacy – good knowledge of Windows and Excel, Syspro experience. SAP Experience advantageous
Duties and Responsibilities
Projects Manage commercial aspects of new and existing contracts, namely:
Manage commercial aspects of new and existing contracts, namely: Accounts details on order handover stage. Manage contracts schedule Perform monthly internal audits on project files to ensure that all procedures are followed. Authorize project close out on contract completion. Reconcile complex projects accounts including long term agreements.
Commercial administration Manage Commercial aspects of new and existing contracts such as:
Performance Bonds and Bank guarantees (COMPANY). Delivery notes and loading sales orders in SYSPRO (company A, B and 1) Invoices (company A, B and 1). Ensure sums are invoiced in accordance with agreed milestones. Obtain indices from SEIFSA and generate CPA calculations when needed. Forecast milestone invoicing. Assist Proposal and Projects & Contracts team with commercial and other queries Assist Customers with commercial and other queries. Assist COMPANY branches and sales team with commercial and other queries. Follow up with PPC for signed delivery notes for invoicing Generating Waiver of Lien where applicable Change Notice Administration
Reports Monthly Debtors’ report Open orders report Assist the Debtors’ Department in monitoring payments for COMPANY.
Syspro Capture customer orders (Company A, B and 1). Load and capture invoices (Company A, B and 1). Delivery notes (Company A, B and 1) Load and capture purchase orders (Company A, B and 1) Ensure all sales orders and purchase orders are captured correctly (Company A, B and 1)
5.LOGISTICS & EXPORTING Generate Packing Lists and Commercial Invoices for exporting Arrange BV Inspections Liaise with Freight Forwarders regarding logistics Process internal requisitions where necessary Ensure that Freight Forwarder Invoices are processed for payment
Specific Requirements/Additional information
A legal driving licence. Must be able to read, write, speak and understand the English language. Must be able to communicate clearly and concisely, orally and in writing, including formal communication and making presentations. Must possess the ability to make independent decisions when circumstances warrant. A sense of urgency with a strong customer service orientation. Hard working, resourceful, ambitious with excellent business acumen.
WORKING CONDITIONS
Mainly office based (Robertsham). Is subject to work beyond normal working hours, evenings, weekends and holidays should the need arise. Required to attend and participate in continuing educational programs designed to keep you abreast of changes in your profession.
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