Primary responsibility: Assist the consultants with generating revenue and making sufficient placements for the Company through the providing of efficient, quality support with regard to recruitment sourcing & full circle administration for the relevant division;
- Provide recruitment & administrative support to consulting staff;
- Assist consulting staff with the capturing of temp and perm job specs on the database;
- Advertise positions on P.Net and Career Junction and/or other electronic bulletin boards;
- Finding sufficient suitable candidates via Ditto Hire “post-box”/database search, liaison with other branches, networking, internet / website advertising, social media program searches & active search (e.g. on PNET), liaison with colleagues and headhunting in addition to print media advertising;
Due to the competitive pressure from competitors for permanent job specifications, you are required to identify suitable candidates within 48 hours of receiving the job specification and for a-typical placements, within 4 hours;
- Assist with the short-listing of candidates including advert response handling;
- Set up and confirm interviews for consulting staff;
- Populate database by conducting a minimum of 10 interviews per week (quality remains key at all times);
- Perform database coding for every candidate interviewed during the week in which the interview took place;
- Timeously undertake detailed and updated reference, credit, criminal and qualification checks;
- Testing of candidates on the internal testing software as required;
- Capturing / updating of candidate details, CV’s & reference checks on the database;
- Typing of and amendments to /updates of CV’s;
- Typing general correspondence including, but not limited to, references and contracts, taking down basic job specifications;
- Completing relevant divisional Checklist for sign off by Branch Manager;
- Conduct reference checks based on the Tower questionnaire;
- Maintain a proper and accurate filing system for all orders, placements, candidates and clients by timeous and accurate filing & administration;
- All other necessary candidate liaison;
- General office administration;
- Respond to any email messages timeously and efficiently;
- Handle client queries in the absence of the consultant / Branch Manager;
- Switchboard / reception relief; where necessary;
- It is an inherent job requirement that all daily and weekly client, candidate & recruitment contact / activities are accurately and timeously recorded on the Company’s recruitment system (Ditto Hire). These activities must be recorded on the same day that they take place and must be an accurate reflection of the actual interaction. Failure to accurately and timeously record all interactions will be dealt with in terms of the Company’s Disciplinary Code;
- Prepare weekly reports;
- Always maintain a high degree of professionalism and ethical conduct in line with Company Policies and APSO standards;
- Comply with all Tower rules & regulations and abide by our Disciplinary Code, a copy of which is displayed in our offices;
- Maintain acceptable timekeeping i.e. 08h00 to 17h00 plus whatever additional time which may be required; Where the arrival/departing times are varied this remains a special concession and may revert to the original Company times with 7-days’ notice;
- Perform any other such lawful tasks as required by management from time-to-time.
